Office Manager & Design/Marketing Assistant

Wettling Architects Wettling Architects Employer:
New York, NY, USLocation:
Thu, Oct 14 '21Posted on:

Wettling Architects is a high end residential firm located in Soho, NYC. We are looking for a skilled and personable candidate to join our growing team. 

Office Management + Design Responsibilities:

  • Communicate professionally with potential clients setting up meetings and site visits.
  • Act as a liaison between the principal, project architects and clients.
  • Bring together proposals, budget estimates, and other information for potential clients.
  • Maintain office material + sample library, presentation files, and overall office organization.
  • Keep track of, schedule, and confirm meetings in a professional manner
  • Administrative assistance to the principal – able to manage his schedule and assist him with miscellaneous tasks
  • Purchasing for clients -- lighting, hardware, and other materials

Marketing Responsibilities:

  • Perform website upkeep such as collecting and updating images and information on our firm website, Houzz, Facebook Instagram, and all other online platforms
  • Manage all photos in the office – knowledge of Photoshop & InDesign is a plus.
  • Assist with the office’s publication efforts
  • Coordinate with external PR as required

Ideal Candidates will have the following qualities:

  • 3+ years experience as an design or office assistant and/or marketing position
  • Highly skilled writer who is able to compose client emails, letters, and all written statements for marketing documents
  • Clear, upbeat communication skills a must
  • Proficient in Microsoft Office Suite (Word, Excel) and Adobe Creative Suite (InDesign, Photoshop, Lightroom)
  • Desire to keep the office an organized, efficient, and fun work environment on a daily basis.
  • Personable, outgoing and friendly!
  • This position is flexible from 20 to 40 hours a week.

Please send your resume and cover letter to with the subject line “Office Manager & Marketing Assistant.” Thank you!


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