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Office Manager

Sasaki Associates Sasaki Associates Employer:
Brooklyn, NY, USLocation:
Tue, Sep 13 '22Posted on:
Full-timeType:

Are you interested in joining a cross-disciplinary design firm that is one of the most respected throughout the United States and around the world? With over 850 awards and projects of significance and impact, Sasaki is a dynamic environment for personal growth, contribution, and learning.

Sasaki is a 300-person, world-class planning and design firm with a dynamic creative culture and a reputation and body of work that spans sixty-five years.  We are currently seeking an Office Manager to join our Brooklyn, NY office. If you think you can add something special to our team and our practice, we would love to hear from you. 

Role Description:

The successful candidate will be responsible for a range of office cultural and logistical support to ensure the smooth day-to-day running of the Sasaki New York office. Applicants will need to be comfortable bridging the day-to-day needs of a smaller office while also leading certain strategic initiatives and priorities in New York. As an office manager, you will play an essential role in the New York office while working closely with the New York office directors to provide support for the wider Sasaki operations teams. You should be self-motivated, enthusiastic to work across a variety of office departments, and able to manage your time while being flexible to address needs as they arise.

Key Responsibilities:

  • Event planning experience for internal firm-sponsored events
  • Plan and coordinate social events: holiday & birthday parties, field trips, open houses, etc. 
  • Research organizations relevant to the New York office, such as ASLA New York as well as look into membership, networking events, and annual fundraisers
  • Plan and coordinate sponsorship for volunteer  opportunities with local organizations
  • Coordinate lunch and learns with vendors
  • Coordinate with building management on safety procedures, office repairs, and building services.
  • Collaborate with various operations teams across the firm to complete a number of administrative and technical duties 
  • Experience booking travel, including international travel, and the capability to troubleshoot last-minute travel emergencies across offices
  • Manage expense reporting 
  • Manage office equipment (plotters, copiers, etc.)
  • Assist with mail deliveries and shipping: USPS, Fed Ex, UPS

Qualifications:

  • Excellent written and oral communications skills
  • exceptional customer service skills
  • Ability to multi-task
  • Notary Public is a plus
 

www.sasaki.com/careers


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