Archinect

Office Manager with DOB experience

Jon Paul Design & Consulting Jon Paul Design & Consulting Employer:
Brooklyn, NY, USLocation:
Thu, Feb 21 '19Posted on:
Full-timeType:

Please do not apply if you have no managerial experience or Department of Buildings knowledge and DOB forms.

We are a busy architectural firm that specializes in expediting and consulting in Brooklyn, New York. We are a growing business looking to hire a long-term Office Manager with managerial experience as well as knowledge of filing permits, amendments, etc. with the Department of Buildings.

Key Responsibilities include (but are not limited to) the following:

  • Answering multi-line phone system
  • Entering customer information into database
  • Responding to email inquiries
  • Correspond with owners and contractors from the start to end of job
  • Fill out and file Department of Buildings forms
  • Filing papers accordingly
  • Ordering office supplies as needed

Knowledge, Skills and Abilities:

  • Excellent customer service skills – professional, courteous and friendly at all times
  • Strong interpersonal skills and a positive attitude
  • Effective communication with clients, team members and executives
  • Ability to accept constructive criticism
  • Self-starter, ability to work without direction and minimal supervision
  • Ability to multi-task efficiently in a fast-paced environment
  • Exceptional organizational skills including the ability to plan and manage multiple priorities simultaneously
  • Computer software knowledge of Microsoft Office programs and QuickBooks for invoicing

Experience:

  • Office Manager experience: 3 years minimum
  • Filing with the Department of Buildings: 2 years

Education:

  • High School or equivalent

Job Type:

  • Full-time hourly position
  • Monday thru Friday, 8am to 5pm

Benefits:

  • Paid Holidays
  • Vacation/paid time off
  • Paid sick days

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

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