How does your office organize its project information? We are looking at ways to reorganize ours. I am interested in the organization at all firms, however, we are a small 5 person firm with one head principal. We mostly work on our own projects.
small office - i have a preset folder template structure for each project and i mimic it with hard copy folders (as needed) for printed material.
the folder structure is essentially by phase, with sub folders according to tasks within each phase and then further subdivided into who generated it.
i'm rigorous about naming every file with job #, date and a coding system that quickly tells me who wrote it, who (if any) it was for, and the type of document. that code always appears in the document footer. that file naming system allows me to easily move between hard copy/computer files as needed to find relevant files.
i've started a database of contact/project info using open office base...still a work in progress.
Feb 18, 09 4:41 pm ·
·
Block this user
Are you sure you want to block this user and hide all related comments throughout the site?
Archinect
This is your first comment on Archinect. Your comment will be visible once approved.
Organizing Project Information
How does your office organize its project information? We are looking at ways to reorganize ours. I am interested in the organization at all firms, however, we are a small 5 person firm with one head principal. We mostly work on our own projects.
Thanks!
exactly what project information are you referring to?
Anything related to the project that would most likely be archived: drawings, design iterations, specs, contracts, client contact information, etc.
small office - i have a preset folder template structure for each project and i mimic it with hard copy folders (as needed) for printed material.
the folder structure is essentially by phase, with sub folders according to tasks within each phase and then further subdivided into who generated it.
i'm rigorous about naming every file with job #, date and a coding system that quickly tells me who wrote it, who (if any) it was for, and the type of document. that code always appears in the document footer. that file naming system allows me to easily move between hard copy/computer files as needed to find relevant files.
i've started a database of contact/project info using open office base...still a work in progress.
Block this user
Are you sure you want to block this user and hide all related comments throughout the site?
Archinect
This is your first comment on Archinect. Your comment will be visible once approved.