Gerlyn is a strategic, collaborative, versatile and “hands-on” Controller who possesses over 18 years of concentrated professional services industry experience with an expertise in Accounting Operations, financial reporting, as well as budgeting and forecasting. She demonstrates a strong technical acumen with Deltek Vision, QuickBooks Pro, BQE CORE and Microsoft Office. She thrives in a dynamic and fast-paced environment and consistently produces a top-quality work product.
TECHNICAL COMPETENCIES/OTHER
BQE CORE, Deltek Vision, Advantage, QuickBooks, Peach Tree, Quickens, Sepialine and Newforma. Proficient in Microsoft Word, Excel, PowerPoint, Outlook, Adobe Photoshop & Illustrator. Bilingual - Fluent in English and Spanish.
Kamen Tall Architects, P.C., New York, NY, US, Controller
Manage a broad and diverse set of duties, centered on overseeing day-to-day accounting, finance operations, monitoring the company's financial health, in addition to HR Administration, Payroll and taxes, Audits and Compliance, Client Relations, Collections.
Led the migration and implementation from QuickBooks online to new accounting software, BQE CORE successfully and trained others in 2022.
Develop monthly financial statements, including cash flow, profit and loss statements, and balance sheets.
Improved the organizational processes and policies which increased organization-wide productivity by 40%.
C3D Architecture PLLC, New York, NY, US, Part-Time Accounting Manager
• Coordinate weekly accounts payable, invoicing and receivables for accounts
in QuickBooks Pro 2018.
• Prepare budgets, forecasts and cash flows.
• Review and assist in vendor negotiations, record management and provide financial support for architectural design projects.
TsAO & McKOWN Architects, NEW YORK, Financial Controller / HR Administrator
• Management of financial and accounting systems including the currently up-to-date standard daily, weekly, and monthly bookkeeping system for two corporate entities.
• Preparation of budgets, forecasts and cash flows.
• Maintenance of financial ledgers and accounting processes.
• Preparation of Monthly Consolidated P&L and Balance Sheet.
• Timely production of statutory and internal financial reports along with projects financials.
• Lead Project Managers through budgeting process including establishing projects budgets (including potential fees) for COO approval before projects begin.
• Prepare, review, and interpret cash- and accrual-basis reports with COO including, but not limited to: Personnel Utilization, Workload Forecast, Balance Sheet, Income Statement, Cash Budget, Aged Accounts Payable, Financial Rations, Projected Billings, and variance reports.
• Financial modeling and analysis.
• Cash management and treasury duties.
• Ensuring that appropriate systems and internal controls are implemented and maintained.
• Overseeing the Payroll process.
• Manage employee handbook, by implementing policies & procedures.
• Manage & supervise administration team in all HR related coordination such as benefit setup & renewals, enrollments, COBRA, 401K plan, and maintenance of paid time off accruals for all employees.
SBLM Architects, New York, NY, US, Accounting / Billing Manager
• Implemented and operate the billing strategies from the designing of bill to issuing the bill accurately and on time using Deltek Vision.
• Handled account management responsibilities for various retail accounts such as JCPenney, Petco Animal Supplies, Office Depot, Aldo Groupe, Sephora, Whole Foods and various more.
• Issued an average of 300+ invoices on a monthly basis accurately; process credit memos and enter invoices into customer invoicing websites as needed.
• Set up new projects and billing terms relevant to client’s contract; maintain billing folders and all contract related material plus back-up information for billing processing.
• Reviewed consultant invoices with Project Managers to ensure proper consulting tracking before billing the client; enter consultant invoices and pay them as a pay when paid basis.
• Ran, quarterly, monthly, weekly, daily reports as needed to monitor external and internal conditions of the company revenue.
• Provided general assistance in all other aspects of accounting as necessary.
Suk Design Group LLP, New York, NY, US, Office Manager / Bookkeeper / Assistant to Partners
• Provided general office administration, bookkeeping, reviewing and assisting in vendor contract negotiations, record management, and providing administrative and design support for architectural and interior design projects.
• Responsible for calendar management, requiring interaction with both internal and external executives and assistant, as well as consultants and sub consultants, to coordinate a variety of complex executives meeting.
• Coordinated with principals in all areas of HR: employee’s benefits, health insurances, 401k plan and payroll.
• Communicated and handle incoming and outgoing electronic communications on behalf of the Partners.
• Arranged travel schedule and reservations for executive management as needed.
• Served as internal liaison to all departments when organizing in-house seminars, as well as managed time for use of the conference room.
• Assisted Partners with preparation of presentation materials. Design all internal collateral materials for the office such as company logo, letterhead and business cards.
• Managed the planning, logistical coordination, and execution of Suk Design Group’s move/merger with Truisi Design Group into a new office location.
• Prioritized and manage multiple projects simultaneously, and follow through on issues in a timely manner.
Speath Design, New York, NY, US, Office Manager / Assistant to Owners
• Answered phones and directed all incoming calls to appropriate party promptly and efficiently for an office of 40-60 people.
• Reviewed and summarized miscellaneous reports and documents; prepared background documents and outgoing mail as necessary.
• Managed the budget for all office supplies for entire office (including the design and creative team) and ordered as needed.
• Coordinated with supervisors to create overall studio environment, with special focus on the front office and conference room.
• Managed daily office duties (phone traffic, filing, faxing, and all business professional correspondence). Additionally assisted staff on projects/jobs as necessary.
Canisius college, Buffalo, NY, US, Bachelors, Digital Media Arts
