TsAO & McKOWN Architects, NEW YORK, Financial Controller / HR Administrator

• Management of financial and accounting systems including the currently up-to-date standard daily, weekly, and monthly bookkeeping system for two corporate entities.
• Preparation of budgets, forecasts and cash flows.
• Maintenance of financial ledgers and accounting processes.
• Preparation of Monthly Consolidated P&L and Balance Sheet.
• Timely production of statutory and internal financial reports along with projects financials.
• Lead Project Managers through budgeting process including establishing projects budgets (including potential fees) for COO approval before projects begin.
• Prepare, review, and interpret cash- and accrual-basis reports with COO including, but not limited to: Personnel Utilization, Workload Forecast, Balance Sheet, Income Statement, Cash Budget, Aged Accounts Payable, Financial Rations, Projected Billings, and variance reports.
• Financial modeling and analysis.
• Cash management and treasury duties.
• Ensuring that appropriate systems and internal controls are implemented and maintained.
• Overseeing the Payroll process.
• Manage employee handbook, by implementing policies & procedures.
• Manage & supervise administration team in all HR related coordination such as benefit setup & renewals, enrollments, COBRA, 401K plan, and maintenance of paid time off accruals for all employees.

SBLM Architects, New York, NY, US, Accounting / Billing Manager

• Implemented and operate the billing strategies from the designing of bill to issuing the bill accurately and on time using Deltek Vision.
• Handled account management responsibilities for various retail accounts such as JCPenney, Petco Animal Supplies, Office Depot, Aldo Groupe, Sephora, Whole Foods and various more.
• Issued an average of 300+ invoices on a monthly basis accurately; process credit memos and enter invoices into customer invoicing websites as needed.
• Set up new projects and billing terms relevant to client’s contract; maintain billing folders and all contract related material plus back-up information for billing processing.
• Reviewed consultant invoices with Project Managers to ensure proper consulting tracking before billing the client; enter consultant invoices and pay them as a pay when paid basis.
• Ran, quarterly, monthly, weekly, daily reports as needed to monitor external and internal conditions of the company revenue.
• Provided general assistance in all other aspects of accounting as necessary.

Suk Design Group LLP, New York, NY, US, Office Manager / Bookkeeper / Assistant to Partners

• Provided general office administration, bookkeeping, reviewing and assisting in vendor contract negotiations, record management, and providing administrative and design support for architectural and interior design projects.
• Responsible for calendar management, requiring interaction with both internal and external executives and assistant, as well as consultants and sub consultants, to coordinate a variety of complex executives meeting.
• Coordinated with principals in all areas of HR: employee’s benefits, health insurances, 401k plan and payroll.
• Communicated and handle incoming and outgoing electronic communications on behalf of the Partners.
• Arranged travel schedule and reservations for executive management as needed.
• Served as internal liaison to all departments when organizing in-house seminars, as well as managed time for use of the conference room.
• Assisted Partners with preparation of presentation materials. Design all internal collateral materials for the office such as company logo, letterhead and business cards.
• Managed the planning, logistical coordination, and execution of Suk Design Group’s move/merger with Truisi Design Group into a new office location.
• Prioritized and manage multiple projects simultaneously, and follow through on issues in a timely manner.