Archinect

Operations Associate in Los Angeles

MAD Architects MAD Architects Diversity Badge Employer:
Los Angeles, CA, USLocation:
Wed, Mar 31 '21Posted on:
Full-timeType:

MAD Architects is a global studio of talented architects, designers, and creative thinkers dedicated to impacting the experience and understanding of the built space that surrounds us, developing visionary, fluid, and technologically advanced designs that embody a contemporary interpretation of the Eastern affinity for nature. 

Our team of 130 works across offices in Beijing, Los Angeles, and Rome, on projects ranging from livable large-scale urban developments to imaginative civic, cultural, residential and hospitality buildings of varying scale that endeavor to create a balance between humanity, the city, and the environment.

Current works across Asia, North America and Europe include the Lucas Museum of Narrative Art in Los Angeles, the Nanjing Zendai Himalayas Centre and the China Philharmonic Hall in Beijing and residential complexes in Beverly Hills, Paris and Rome (all under construction), with the large-scale Quzhou sports campus and the Rotterdam Fenix Museum, amongst others, in design development.

Our growing Los Angeles office is looking for an Operations Associate who will support our leadership team in expanding company operations and maintaining office systems. As an integral part of our international practice, you will be contributing actively to the development of MAD. Experience in architecture or design-related fields is preferred. The ideal candidate is a strong communicator, organized, detail-oriented, a team player, and entrepreneurial.

 Duties include:

Admin

  • Design procedures for retention, protection, retrieval, transfer, and disposal of office records
  • Maintain office efficiency by planning and implementing office systems, layouts, and equipment
  • Assist office leaders with administrative tasks, scheduling, and record keeping
  • Point person for maintenance, mailing, shipping, supplies, equipment and bills
  • Act as reception and control communication
  • Coordinate with offsite IT staff to address troubleshooting and new workstation setups
  • Maintain inventory and supplies 

HR

  • Track employee timesheets, absences, insurance, and payroll requirements
  • Assist in recruiting, selecting, and orienting employees
  • Lead onboarding of new employees which includes email setup, computer setup, legal documentation, payroll registry, and insurance enrollment

Finance

  • Prepare monthly and annual budgets and financial reports
  • Process invoices and expenditures
  • Maintain all legal and regulatory documents
  • Coordinate with external accountant for financial status and reporting
  • Collect and file receipts and reimbursements
  • Working with our accounting team to input data into QuickBooks Online
  • Administrating payroll using ADP 

Requirements include:

  • Fluent in English at a professional level for both written and oral
  • Able to professionally communicate via calls, emails, and in-person meetings
  • Expertise in QuickBooks Online and ADP payroll systems
  • Expertise in Adobe Creative Suite (InDesign, Photoshop, Illustrator) and Microsoft Office.
  • Completion of a bachelor’s degree or higher in Architecture, Design, Marketing, Communications or a relevant field
  • Independent, entrepreneurial, organized, and detail-oriented
  • Able to work with MAD’s international offices and various levels of leadership

MAD gives you the opportunity to challenge and develop yourself creatively and technically within our friendly, sociable, supportive and stimulating studio environment. We offer long-term prospects to advance your career within our worldwide design network.

Salaries and benefits are competitive and commensurate with your experience.

 

If working with us in the capacities described above excites you, please email your resume and work samples (in PDF format, size less than 6MB) to hr_la@i-mad.com. Please indicate ‘Operations Associate’ in the subject line of your e-mail.

 

We look forward to hearing from you! 

 

If working with us in the capacities described above excites you, please email your resume and work samples (in PDF format, size less than 6MB) to hr_la@i-mad.com. Please indicate ‘Operations Associate’ in the subject line of your e-mail.


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