Administrative Assistant

Cicognani Kalla Architect, PLLC Cicognani Kalla Architect, PLLC Employer:
New York, NY, USLocation:
Mon, Feb 11 '19Posted on:

Cicognani Kalla Architect, PLLC is a full service architectural firm based in NYC. Founded in 1985, the firm specializes in luxury single-family residential, museum/gallery and restaurant projects. We are currently seeking an Administrative Assistant to join our staff and support our Office Manager in the following duties:

Key Responsibilities

  • General reception duties including receiving visitors & packages, answering phones, mailing, and office calendar management.
  • Assistance with general day-to-day office tasks & duties including general office procedures, purchasing and maintaining inventory of office supplies, managing phone system, coordinating with IT, and handling office equipment maintenance 
  • Data entry of architectural schedules, drawings & logs
  • Assist with office events 
  • Oversee and maintain physical and digital archiving process.  Scanning of drawings into digital format  
  • Oversee and maintain product material and sample libraries
  • Develop and maintain relationships with vendors
  • Support architectural staff with project administration tasks including setting up conference calls, scheduling travel, shipping and logistics, requesting samples, and researching products
  • Work closely & collaborate with current Office Manager


  • Bachelor’s Degree
  • 2 years of relevant professional experience
  • Proficiency in MS Office, particularly Outlook, Excel and Word
  • Familiarity with Adobe Suite
  • Capable of working well independently, as well as in with teams
  • Can develop new processes and workflows, and improve upon existing ones
  • Excellent time management skills with ability to multi-task, prioritize
  • Ability to work in a professional manner, and handle confidential information with discretion 

The firm offers a competitive salary & benefits package.  

Please write on the email "Subject":  Administrative Assistant

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