Document Control Specialist (Primavera PM)

Perkins Eastman Perkins Eastman Employer:
New York, NY, USLocation:
Thu, Oct 4 '18Posted on:

Perkins Eastman is a global architecture and design firm guided by the belief that design can have a positive and lasting impact on people’s lives. With more than 1,000 employees in 17 locations around the world, we collaborate seamlessly across borders, barriers, and disciplines to connect people and ideas. Whether conceiving of new healthcare models, reviving a local landmark as a boutique hotel, or helping communities become more resilient, we are united in a dedication to progressive and inventive design that enhances the human experience. If everything is design, everything we do is HUMAN BY DESIGN.


The Document Control Contract Specialist will work in the Technical Resources group, supporting an International Healthcare & Higher Education Project. The Document Control Specialist will support Project Managers in the daily operations of document control, management and scheduling.

Job Responsibilities:

  • Utilize electronic filing and web-based project management, construction administration systems store, manage and track pertinent documents.

  • Scan image, organize and maintain documents.

  • Route and track drawings, meeting notes, Contracts & Bids, Addenda & Bulletins and archive record sets and inactive records in accordance with the records retention practices.

  • Assist project managers develop and maintain documents such as meeting agendas, meeting minutes, drawings, specifications, approvals, and related items.

  • Periodically train other employees on records management procedures and policies which include documentation, retention and retrieval.

  • Assist with migrations, audits and perform administrative tasks as needed.

  • Control the retrieval of documents. Receive and process requests for information or RFI’s and maintain via tracking logs.

  • Assist project managers with organizing and compiling forms and receipts for reimbursable invoicing.



  • Extensive prior experience in the construction field or Bachelor’s Degree and three (3) years’ working experience.

  • Required working knowledge of design & construction terminology.

  • Ability to work independently and be self-directed.

  • Highly motivated; able to work in a fast paced environment and able to meet deadlines.

  • Ability to remain focused, able to carry out tasks in a timely manner.

  • Ability to be detailed oriented, dependable, trustworthy and ability to work with complex and time sensitive documents.

  • Familiarity with Document Control Systems, computer savvy.

  • MUST be well versed in Newforma, Primevera PM (including Primavera 6 (scheduling preferred but not essential) MS Word, MS Excel, & Adobe Acrobat required..

  • Familiarity with Bluebeam and BIM 360 is preferred, along with related document control software.

  • Ability to prioritize, possess excellent time management and trouble shooting skills.;

  • Possess strong interpersonal communication skills.

  • Ability to use scanning equipment.

  • Will work in the New York Office.


How to Apply:

If you would like to join a dynamic, energized, innovative and collaborative environment, where your ideas will be heard and your skills challenged, please visit our career page and apply with your cover letter, resume and/or portfolio (Adobe PDF preferred). No phone calls please.

Link: Human By Design

Perkins Eastman is an affirmative action, equal opportunity employer and a participant in the U.S. Federal E-Verify program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

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