Administrative Assistant

schlaich bergermann partner schlaich bergermann partner Employer:
New York, NY, USLocation:
Tue, Dec 5 '17Posted on:

Schlaich Bergermann Partner is an award-winning international consulting structural engineering design firm; we contribute to projects around the world with leading and emerging architects.  We are currently seeking an energetic, organized and proactive professional to fill a multi-faceted role as the Administrative Assistant of the growing New York City office. This person must have a positive attitude, be able to multi-task, and work responsibly with minimal supervision.

Candidates should have strong communication skills and initiative, and be proficient (or to quickly become proficient) in Word, Excel, Powerpoint, Adobe Creative Suite, and QuickBooks. Preferred candidates will also have basic accounting skills.
The responsibilities include: 
- Provide administrative support to Directors and Associates as needed.
- Basic accounting in QuickBooks.
- Create monthly client invoices and organize reminders for open invoices.
- Manage bills and create quarterly expense reports for (external) accounting department.
- Handle all incoming and outgoing emails, mail, courier/messenger services etc.
- Edit documents such as proposals or estimates and prepare them for final approval of manager.
- Maintain and update presentation media files like project information sheets.
- Maintain and update personnel files.
- Handle online payroll.
- Coordinate travel and lodging arrangements.
- Manage office supplies.
- Greet clients, answer the telephone, and take messages.
- Provide provisions for office and clients in meetings.
- Organize meetings including reserving conference rooms and ordering food when needed.
We are proud to be involved in prestigious architectural projects worldwide. To facilitate this we offer our employees a creative work environment and a competitive compensation package with a wide range of benefits. 
Schlaich Bergermann Partner is committed to a welcoming, inclusive, diverse workplace.  We are an Equal Opportunity Employer.


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