Archinect

Administrative Assistant

Morris Adjmi Architects Morris Adjmi Architects Employer:
New York, NY, USLocation:
Fri, Jun 28 '19Posted on:
Full-timeType:

MA is seeking a full time Administrative Assistant for a fast-paced creative environment. Superb communication and organizational skills are required. Ideal candidates are self-starters, discreet, and are flexible in a variety of situations. Responsibilities include scheduling, project tracking, and acting as liaison to company staff and clients. This role works across various teams and reports to the Managing Director.

Core Responsibilities

  • Works directly with architectural and interiors studio directors in New York office
  • Responsible for general clerical duties, including photocopying, mailing, emailing.
  • Maintain electronic and hard copy filing system.
  • Handle requests for information and data.
  • Resolve administrative problems and inquires.
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails.
  • Schedule and coordinate meetings, appointments, and travel arrangements for studio directors and project teams.
  • Assist in project-related administration, such as assembling specifications, drawing sets, etc.
  • Manage incoming and outgoing project transmittals and general correspondence
  • Sit at the reception desk for 1 hour daily to cover the receptionist’s lunch break. Responsibilities include greeting clients and answering, screening and transferring inbound phone calls.
  • Ad hoc duties not listed may also apply.

Qualifications

Education:

Associates or bachelor’s degree from an accredited institution.

Experience:

  • 1 or more years of experience in an architectural firm setting.
  • Knowledge of principles and practices of basic office management
  • Knowledge of clerical and administrative procedures and use of office equipment

Skills:

  • Excellent verbal and written communication skills
  • Proficiency in the Adobe Creative Suite (InDesign, Photoshop, Illustrator)     
  • Excellent in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Deltek experience is a plus, but not required
  • Graphic design skills are a plus, but not required
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