Archinect

Studio Manager

Thomas Phifer and Partners Thomas Phifer and Partners Employer:
New York, NY, USLocation:
Tue, Sep 18 '18Posted on:
Full-timeType:

Architecture firm in Hudson Square seeks to hire a full-time office manager.

Responsible for:

- Managing office operations including reception, updating office calendar, ordering office and pantry supplies, answering phones, coordinating maintenance and servicing of equipment, managing records and files, etc. 

- Working directly with the bookkeeper to help track and manage all office expenses and client billing

- On-boarding new employees - Interfacing with PEO for employee payroll, healthcare, insurance and HR support

- Interfacing with IT support

- Hours are 9:00 am – 6:00 pm

A well-suited candidate will have 3-5 years’ experience in a similar position (preferably in a design firm though not a requirement), be a skillful communicator, punctual, organized, work well individually and with a team and have the ability to manage multiple projects with both long- and short-term deadlines. The office manager should be cordial, discreet, articulate and professional. Must have proficiency in Microsoft Office Suite (specifically Excel and Word) as well as Quickbooks; familiarity with InDesign is helpful but not required.  

We offer a salary commensurate with experience along with medical benefits. 

Applicants must be authorized to work in USA and live in Tri-State area. Qualified candidates should submit a cover letter and resume along with salary requirements to info@thomasphifer.com

The firm is an equal opportunity employer and complies with applicable local, state and federal fair employment practices laws. The firm gives equal opportunity and consideration to employees and applicants without regard to race, color, religion, national origin, citizenship status, creed, age, disability which is unrelated to the individual’s ability to perform the duties of a particular job or position, sex, marital status, sexual orientation, gender identity, veteran status, or any other characteristic protected under applicable local, state or federal laws.

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