Archinect

Administrative Assistant

Charlotte Worthy Architects, LLC Charlotte Worthy Architects, LLC Employer:
New York, NY, USLocation:
Fri, Jun 9 '17Posted on:

Charlotte Worthy Architects, a high-end residential Architecture firm in Manhattan, is seeking an Administrative Assistant for a full-time position.

Duties include, but are not limited to:

  • Updating and managing project calendars as well as the Principal’s personal calendar
  • Ordering office supplies and stocking the kitchens and utility closets weekly - helping to keep a clean and welcoming office space by organizing sample shelves, maintaining clean bathrooms, and taking out the trash and recycling nightly
  • General paper management and archiving
  • Maintaining office project files – regularly update digital files and record logs
  • Organizing and reviewing employee documents; vacation requests, timesheets, and petty cash requests
  • Updating consultant invoice logs and serving as the office’s first line of review for invoices
  • Overseeing project task lists – updating each project’s master task list with incoming requests and to-do
  • Expediting filing processes by hand delivering forms, plans, drawings, samples, etc. to clients and consultants as requested
  • Conducting product searches and maintain product library
  • Typing meeting minutes when requested
  • Receptionist duties including answering phone calls, arranging conference calls, emailing, etc.
  • Updating office contracts and project directories
  • Liaise with office Bookkeeper and Business Manager

 

Applicants should have strong communication, organization, time-management, and interpersonal skills. Proficiency in Outlook, Word, Excel, Powerpoint, and Adobe. We are looking for a professional, detail oriented and energetic person to fill this role and are eager to find the right person. Please be willing to learn new skills and adapt to the demands of the position as they change and grow.

 

Interested parties should send a cover letter and resume to Anna@charlotteworthyarchitects.com


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