Buda Design, Los Angeles, CA, Los Angeles, CA, US, OFFICE/PROJECT COORDINATOR – MANAGER
- Provided day to day administrative support to the Principal and Senior Designers.
- Assisted in preparation of Client Presentations.
- Obtained vendor quotes.
- Responsible for tracking multiple project time lines using Studio IT/Webware.
- Responsible for scheduling sub contractor meetings.
- Coordinated and scheduled delivery and installs.
- Maintained office calendar.
- Prepared Time Billing and Reimbursable Expense summary reports.
- Implemented new and more efficient Policies and Procedures.
- Implemented office standards.
- Trained and managed administrative support personnel.
- Maintained personnel records.
- Maintained inventory of office supplies.
Kilroy Realty Corporation (Contract Position), Los Angeles, CA, US, SENIOR PROJECT COORDINATOR/EXECUTIVE ASSISTANT
- Provided administrative support to the Senior Vice President of Development & Construction Services.
- Prepared and issued Agreements, Purchase Orders, Professional Service Agreements, Consultant Agreements, Change Orders, Additional Service Agreements, Letters of Intent and Notice to Proceed.
- Routed contracts to all offices in the Western Region.
- Maintained and updated Contract Documentation Log.
- Created Construction Department Manual including templates.
- Reviewed and prepared Construction Documentation T.I. approval letters.
- Prepared and coded invoices for approval.
- Prepared Tenant billings for Tenant Improvement projects.
- Responsible for archiving the departments files spanning the last decade.
Gensler, Los Angeles, CA, US, SENIOR PROJECT-STUDIO COORDINATOR/EXECUTIVE ASSSISTANT
- Provided administrative support to two high profile Practice Area Principals.
- Coordinated video conferences, conference calls, scheduled meetings both on and off-site.
- Prepared meeting agendas, took, transcribed and distributed meeting minutes.
- Coordinated travel and created itineraries.
- Prepared and reconciled T/E reports.
- Reported Principals hours both billable and non-billable.
- Coordinated construction activities between General Contractor, Consultants and Architectural/Design teams on high profile TI/HQ projects.
- Assisted four Project Managers on multiple projects simultaneously with project budgets as high as $25MM.
- Balanced and maintained Practice Area staffing.
- Created Consultant and Client Contracts and Work Authorizations.
- Complied, issued and analyzed RFP’s.
- Produced furniture take-offs and specifications.
- Complied Project Manuals and Specifications using Masterwerks.
- Assisted Studio Principal and Studio Director with Firmwide launch and awareness of new Practice Area.
