WLC Architects, Inc., Rancho Cucamonga, CA, US, Director, Support Department (Executive Administrative Assistant)

As the Director of the Support Department, offered dedicated support to Principals, Associates, Project Managers, Staff Architects, and the entire Design Studio by providing all aspects of administrative support which included the processing of all documentation, specifications, and general office forms including but not limited to change orders, field report meeting minutes, requests for information, and fee proposals; responsible for the coordination of courier services, shipping/receiving, incoming/outgoing mail, documentation reproduction and scanning, front desk and switchboard, proofing of all prepared documents, office and kitchen supply inventory and the updating of Deltek Vision database. As the Director, scheduled and maintained all work flow through the Technical Support Department – meeting or exceeding all scheduled project timeframes. Assisted in the marketing efforts of the firm by tracking marketing leads and preparation of proposals and proposal materials. Assisted the Division of the State Architect Coordinator with preparation of state-funded project paperwork. Championed general documentation standards and the creation of document formats and department protocols and was responsible for managing updates of all specification masters.