Harvest Fields Community Church, Bronx, NY, US, Administrator
• Supervise the church office staff, custodial staff and volunteers.
• Coordinate and facilitate church property. Coordinate the repair/maintenance of church office equipment.
• Coordinate church ministry volunteers.
• Maintain and update church forms.
• Act as a day-to-day contact for all financial, planning, organizational activities related to church ministries.
• Provide assistance and submit schedule requests for approval prior to execution of calendar of events.
• Supervising the maintenance and security of buildings grounds and equipment. Keep a record of regular maintenance projects.
• Manage all keys to facilities. Keep a master of each key. Obtain new keys when needed and a list of those that receive them.
• Maintaining files of official church records, bills payable and other documents. Keep accurate records of all church expenditures.
• Researches and orders for best deals on office supplies, equipment, or services needed by the church to effectively cut costs.
• Coordinate and assist in various special events of the church.
• Maintain relationship with community board and various community associations.
• Participate in staff meetings and leadership training sessions.
• Coordinate offering counters, offering figures and bank deposits on a weekly basis.
• Perform miscellaneous clerical duties as requested by the senior pastor.
schlaich bergermann partner, New York, NY, US, Office Manager
• Manage all administrative aspects of an internationally renowned structural engineering firm responsible consisting of eleven employees and one managing director on a daily basis.
• Handle all reception responsibilities as well as various administrative tasks such as filing, faxing, expedition of packages and correspondences.
• Maintain all accounts payable and receivable issues such as daily bank deposits, incoming and outgoing transfers (domestic and internationally) and processing all outgoing payments.
• Regularly coordinate local and international travel arrangements for managing director and engineers as well as incoming overseas clients and staff as well as oversee client reimbursements for work related travel.
• Interact and correspond with both clients and vendors maintaining an attitude of professionalism and courtesy.
• Create and process all client agreements, task orders and professional correspondences.
• Responsible for the development and implementation of QuickBooks to track employee time, company profit and loss, and create quarterly and annual reports.
• Oversee all benefits package renewals as well as complete related audits.
• Process payroll through Paychex system with accuracy and attention to detail.
• Research and facilitate purchases, installations and replacements of office equipment and furniture.
• Handle all monthly billing, timesheet tracking and expense reports of within company.
• Create monthly, quarterly and yearly spreadsheets and reports tracking and detailing employee and project productivity, profit & loss and overall budgets.
• Create Requests for Proposals on demand using Adobe InDesign and facilitate reproduction and delivery to prospective clients in a timely manner.
• Supervise IT and equipment maintenance.
Rees Roberts + Partners, New York, NY, US, Office Manager
• Manage a well-known and respected high-end interior design firm consisting of seven employees and three partners on a daily basis.
• Handle all reception responsibilities as well as various administrative tasks such as filing, faxing, expedition of packages and correspondences.
• Coordinate local and international travel arrangements for partners and design staff.
• Interact and correspond with both clients and vendors maintaining an attitude of professionalism and courtesy.
• Create and process client contracts, purchase orders and correspondences in a timely and efficient manner.
• Responsible for the development and implementation of a functional Inventory Database on FileMaker Pro to track company purchases and sales.
• Arrange and facilitate deliveries and installations of client furnishings and other corresponding services.
• Handle all monthly billing, timesheet tracking and expense reports of both Landscape and Interior Design divisions within company.
• Create monthly, quarterly and yearly spreadsheets and reports tracking and detailing employee and project productivity, profit & loss and overall budgets.
• Perform desktop troubleshooting on Microsoft Office applications and Adobe software. Coordinate and supervise IT and equipment maintenance.
Glenn Gissler Design, New York, NY, US, Office Manager/Assistant Business Manager
• Work directly with President and Business Manager to coordinate the daily operations of GGD Inc an award winning and widely publicized Manhattan-based design firm established in 1987.
• Create all monthly invoices for clients using Design Manager.
• Handle routine bank deposits as well as issue all checks; Reconciliation of monthly credit cards and other house accounts.
• Coordinate all inter-office conferences, client luncheons and staff meetings.
• Facilitate bi-monthly payroll through ADP System.
• Manage all incoming calls; Schedule the transfer of documents and materials via UPS, Fed-Ex, as well as local couriers.
• Solely perform all administrative duties (email clients, fax documents, scanning, filing), maintain office supplies.
• Create promotional materials for clients (Adobe Photoshop) as well as prepare media packages for upcoming publications.
• Inter-office trouble shooting for Microsoft Office, Adobe and Excel; Maintain back-up of office computer server and correspond regularly with technical support.
