I am an experienced office manager and bookkeeper with over 10 years of experience in the Architect industry. I am a people person that thrives in a team environment.
Robert Siegel Architects, New York , Office Manager
• Bookkeeping for architectural firm that includes company payroll, company financials, client billings, account receivables, account payables, bank deposits, bank reconciliation, generate 1099 forms, prepared/sent out payroll quarterly reports; journal entries; credit card reconciliation; unemployment insurance claims; make sure staff/partner timesheets are up-to-date; process invoices on GSA website
• Communicate with consultants and contractors regarding accounts receivables, job insurance requirements; assist with worker’s compensation audits, disability insurances, certificate of liability insurances, contractor applications for payment; created spreadsheets for jobs showing profit/loss of projects
• Human Resources - researched alternate rates for health care coverage, enrolled new employees into health care plan; maintained new employee information; co-administer office profit sharing plan
• Communicated with vendors regarding account payables; landlord/tenant liaison
• Oversee the day to day functions, which included greeting clients, answering phones, filing, typing and maintaining/ordering supplies under little supervision
Paul Segal Associates, New York, NY, US, Office Manager/Bookkeeper
• Bookkeeping for architectural firm that included company payroll, company financials, client billings, account receivables, account payables, bank deposits, bank reconciliation, generated 1099 forms, prepared/sent out payroll quarterly reports; journal entries; credit card reconciliation; unemployment insurance claims; entered timesheets for partners/staff
• Communicated with consultants and contractors regarding accounts receivables, job insurance requirements and processed worker’s compensation, disability insurances, certificate of liability insurances, contractor applications for payment; maintained budget on projects, created spreadsheets for jobs showing profit/loss of projects
• Generated and maintained/organized archival/retrievable project files from off-site storage facility
• Human Resources - researched alternate rates for health care coverage, enrolled new employees into health care plan; maintained new employee information; co-administer office profit sharing plan; new employees tutorials on how to use various equipment
• Oversaw Administrative Assistant/Receptionist
• Communicated with vendors regarding account payables and upgrade of equipment; landlord/tenant liaison
• Oversaw the day to day functions, which included greeting clients, answering phones, filing, typing, faxing, maintaining/ordering supplies under little supervision
The Acting Company, New York, NY, US, Business Manager
• Bookkeeping for touring theater company that included company payroll, company financials, account receivables, account payables and bank reconciliation
• Communicated with vendors regarding account receivables and account payables
Horowitz/Immerman Architects, New York, NY , Administrative Assistant/Bookkeeper
• Bookkeeping for architectural firm that included company payroll, company financials, client billings, account receivables, account payables, bank deposits, bank reconciliation, generated 1099 forms, prepare/send out payroll quarterly reports and entered timesheets for partners/staff
• General office duties included answering switchboard, filing, typing, maintaining/ordering supplies, faxing, greeting clients
