SCAPE Landscape Architecture DPC, New York, NY, US, Office Manager

NY Office Management & Firm Operations:
- Supervise, and collaborate with, our Studio Assistant to ensure that our New York office runs smoothly.
- Help manage and track projects for the wider SCAPE admin team: draft agendas and track action items for weekly administrative meetings and monthly IT meetings.
- Work with Chief of Staff to ensure that our administrative systems and processes align with firm and leadership priorities and needs.
- Draft and relay announcements from administrative team to staff.
- Assist with contract review support, project administration, paperwork, etc. as needed.
- Work with IT consultants to manage staff workstations and troubleshoot IT issues, manage staff travel and accounts.
- Build/maintain firm “Operations Manual” and document administrative processes.
- Support planning and execution of firm retreats, annual events, and volunteer days.
- Assist with annual employee review process.
- Review expense reports monthly.
- Maintain and track principals’ professional Landscape Architecture licenses.
- Support the SCAPE Employee Lifecycle (from Hiring to Offboarding):
- Assist hiring committee and leadership team to develop posting strategy for various positions across our offices.
- Draft + post all available positions and track applications.
- Maintain our database of prospective hires and relevant job boards.
- Schedule interviews + manage correspondence between candidate(s) and relevant hiring team.
- Coordinate technology and seating setups for new staff + interns.
- Assist in onboarding and offboarding procedures for new staff, interns + externs and help maintain relevant documentation and checklists.
- Help facilitate key employee training (e.g. software implementation, new security protocols) and act as a training resource for new and existing staff.
- Support annual employee review process.
- Support visa application + renewal processes.
- Track and compile key employee data for reporting and other purposes.