Downing Frames, Inc., Brooklyn, NY, US, Business Office Manager
Manage administrative needs of a 24 person manufacturing frame shop including but not limited to: AP/AR, Human Resources, benefits, payroll, insurance, and tax documentation.
Liase with Bookkeeper and Accountant consultants providing weekly, monthly, and annual reports
Update and maintain a large database of artwork location, frame production, invoicing, and client information.
Deal directly with artist studios, vendors, suppliers, clients, and consultants
Oversee employees across 4 department including a wood shop, finishing shop, fitting, and administration.
Responsible for all financial record keeping, which includes accounts payable/receivable and client invoicing
Guy Nordenson and Associates, New York, NY, US, Office Manager/Financial Coordinator
Manage all administrative aspects of a 10 person Structural Engineering firm specializing in Art Museum and installation design, including benefits administration, payroll, licensing, liability insurance and general office maintenance.
Successfully and quickly learned a new software system (Deltek Vision) for project management and accounting.
Report directly to Principal Engineer with weekly, semi monthly, and monthly reports
Deal directly with vendors, suppliers, clients, and consultants.
Create and maintain an annual budget, updating monthly to monitor budget targeting.
Responsible for all financial record keeping, which includes accounts payable/receivable and client invoicing
DXA Studio, New York, NY, US, Office Manager/Bookkeeper
Manage all administrative aspects of a 32 person Architectural firm, including benefits administration, payroll, licensing, liability insurance and general office maintenance
Successfully managed the transition from Quickbook Online accounting to Deltek Ajera and then to BQE/Core
Manage office computer related needs (i.e. connectivity, web-related coordination, email troubleshooting and general problem solving)
Deal directly with vendors, suppliers, clients, and consultants
Coordinate all marketing efforts including email blasts, direct mail, website updates, and social media, i.e. Facebook, Twitter, LinkedIn, and Houzz.com
Responsible for all financial record keeping, which includes accounts payable/receivable and client invoicing.
Loci Architecture PLLC, New York, NY, US, Office Manager/Bookkeeper
Manage all administrative aspects of an 10 person Architectural firm, including benefits administration, payroll, licensing, liability insurance and general office maintenance.
Manage all time keeping activity which includes constant database management of timekeeping software and employee compliance.
Manage office computer related needs (i.e. connectivity, web-related coordination, email troubleshooting and general problem solving).
Deal directly with vendors, suppliers, clients, and consultants.
Coordinate all marketing efforts including email blasts, direct mail, website updates, and social media, i.e. Facebook, Twitter, LinkedIn, and Houzz.com
Responsible for all financial record keeping, which includes accounts payable/receivable and client invoicing.
Lebowitz Gould Design, Inc., New York, NY, US, Office Manager/Bookkeeper
Managed all administrative aspects of a 9 person Graphic Design firm, including benefits administration, payroll and general office maintenance.
Act as an Executive Assistant to the President, i.e. travel coordination, calendar maintenance etc.
Manage office computer related needs (i.e. connectivity, web-related coordination and problem solving).
Responsible for updating and maintaining all portfolio materials and records.
Responsible for a large portion of marketing efforts.
Responsible for all financial record keeping, which includes accounts payable/receivable and client invoicing.
Steven Harris Architects, New York, NY, US, Office Manager/Bookkeeper
As sole administrative employee in an office that grew from 7 to 18 full time employees in two years, I managed all aspects of a medium sized Architectural firm, including benefits administration, payroll and general office maintenance.
Acted as the Executive Assistant to the Principal, i.e. travel coordination, calendar maintenance as well as some Personal Assistant responsibilities.
Responsible for all financial record keeping, which includes accounts payable/receivable and client invoicing.
Responsible for updating and maintaining all portfolio materials and records.
Manage office computer related needs (i.e. connectivity, web-related coordination and problem solving).
Deal directly with vendors and suppliers
