Rebecca McCloskey

Rebecca McCloskey

New York, NY, US



I have over 10 years experience in coordinating administrative duties and, project and facility management as well as, designing presentations and producing marketing materials. I have also created social media content and contributed to website design.


GLM Consult and Art, New York, NY, US, Executive Assistant

• Support CEO with international communication initiatives and correspondence
• Produce and organize marketing packets for trade shows and sales representatives
• Research marketing opportunities throughout US territories
• Schedule and coordinate all travel and accommodations for trade shows
• Coordinate fine art and graphic files with London office for sampling

Dec 2014 - current

Perkins Eastman, New York, NY , Administrative Assistant

• Coordinated calendar for two Principals and studio of seventy architects
• Prepared and submitted expenses for Principals in Deltek Vision
• Scheduled and administered WebEx and video conferences
• Coordinated and printed presentations for new projects
• Produced and edited proposals and meeting records for client meetings
• Tracked personnel paid time off and processed requests
• Audited staff time on projects against projection of staffing needs
• Organized interior’s library of samples and literature
• Requested conference space and catering needs for conferences
• Covered reception and coordinated messenger service

Jul 2014 - Nov 2014

Jersey Shore Steel, Jersey Shore, PA, US, Administrative Assistant

• Coordinated calendar, travel and submitted expenses for Executive Vice President
• Successfully executed over $2M in grants for operations development
• Documented minutes, executed action items, updated projects timeline
• Produced presentations for marketing and sales
• Tracked marketing campaigns and brand identity initiatives
• Developed workflows and designed templates for office use
• Requested and compared quotes for award, coordinated contractors and tracked projects
• Ordered and inventoried marketing and office supplies
• Verified areas of parcels for rent and documented maps by referencing elevation points
• Set-up archival library for contracts, correspondence and legal documents

Jun 2010 - May 2014

Penn State University WebLion Group, University Park, PA, US, Administrative Assistant/Office Coordinator

• Supported IT Director and Manager with calendar, phone, travel and expenses
• Coordinated special events for marketing
• Organized boot camps and training workshops
• Produced presentation and marketing materials
• Responsible for purchasing IT equipment and tracking inventory
• Tracked projects, produced budgets and proofed contracts
• Researched vendors, requested quotes, purchased equipment
• Tracked and approved intern hours for payroll

Jan 2007 - May 2010


The Pennsylvania State University (Penn State), University Park, PA, US, Office Professional

Office Professional Certificate: Best Practices

Sep 2009 - May 2010

School of Visual Arts (SVA), New York, NY, US, Bachelors, Art Education

Art Education

Fine Art (concentration on painting)

Sep 1990 - May 1994

Pennsylvania School of Technology, Williamsport, PA, US, Marketing

Marketing and merchandising with additional courses in management.

Sep 1988 - May 1990

Areas of Specialization