Malaika James

Malaika James

Brooklyn, NY, US



 Result Oriented, motivated project manager with over five years project management expertise. Verifiable track record of successful completion of projects on time and on budget. Excellent team player, communicator and problem solver with the ability to promote a positive work environment.


MTA Metropolitan Transportation Authority, New York, Staff Analyst 1

• Collect and analyze data, write and evaluate reports pertaining to contracting for goods and services, materials and operating equipment
• Prepare contract and bid documents, work scopes, vendor specifications and related documents for 2nd Ave. line,7th Ave. line, Fulton street transit in center budgeted in excess of 2 billion dollars
• Conduct negotiations ,analyze proposals and plan procurement activities, methods justifications and schedules
• Analyze data and inventory trends, develop performance indicators ,process purchase orders in peoplesoft

Apr 2012 - current

Le Pain Quotidien, New York, NY, US, Construction Project Coordinator

• Coordinate site surveys of existing conditions at new locations and transmit information to the design team
• Expertise managing new store opening project schedules for 6,500 sq/ft to 40,000 sq/ft interior renovations/alterations with the capital expenditure (CAPEX) budget exceeding one million dollars and obtaining operational permits for new corporations
• Work with local architects to produce construction drawings for competitive bidding, permit administration and landlord reviews
• Coordinate project kick-off meetings and communicate with corporate/retail management and project team members regarding construction progress updates
• Prepare all orders, approve invoices and deliveries of FF& E/ materials/supplies to job sites
• Mastery of project; change orders, schedules, rfp’s, rfi’s, bids, budgets, contract negotiation, value engineering and procurement
• Prepare the punch list and follow up with the General Contractor to make sure that all work is completed in a timely manner
• Renew licenses/permits for existing portfolio of stores, thirty in NY, thirteen in LA ,two in PA and nine in DC
• Act as the owner’s representative and attend government hearings for corporate violations
• Expertise with New York City Regulatory Agencies such as the FDNY, DOB, DOT, DOH, ECB and DEP

Jan 2011 - Jan 2012

Milrose Consultants, New York, NY, US , Project Manager

• Coordinate multiple projects simultaneously while maintaining tight deadlines within project scope
• Review new job orders, floor plans, calculate project cost and coordinate all required special inspection reports, departmental inspections and mechanical equipment use cards within schedule and budget
• Utilize knowledge of NYC department of building codes and building mechanical systems for compliancy
• Track and communicate project status to upper management and clients through weekly excel reports and project meetings
• Provided quality customer service, while answering high volume calls and emails from engineers, architects, project managers, account executives, building owners, tenants and general contractors to ensure proper documents are obtained, working with expeditors, in conjunction with the Department of Buildings (DOB), to file for close out on demolition, construction, structural, mechanical, plumbing, fire alarm and sprinkler applications ranging from $5,000.00 to $2 million dollars
• Distribute approval packages, initiate invoicing, provide information to and follow up with client, supervise assistant project managers
• Consistently exceed departmental monthly quota of successful close out of projects

Jan 2008 - Aug 2010


Berkeley College, Paramus, NJ, US, Interior Design

Associates Interior Design

Jan 2013 - current

City University of Seattle, Seattle, WA, US, Masters, Project Management

Master’s of Science in Project Management

Jun 2008 - Jun 2012

New York City College of Technology, New York, NY, US, BArch, Architecture Technology

Associates Interior Design

Jun 2005 - Jun 2008