Marketing / New Business Coordinator
Heintges New York is looking for a Marketing Coordinator with previous experience developing responses to RFQs and RFPs at an architecture or engineering firm. The successful candidate enjoys working in-office, wearing many hats, and excels at written and graphic communication.
RESPONSIBILITIES
- Develop creative, deadline-driven deliverables, often with a quick turnaround.
- Assist with the preparation and formatting of statements of qualifications and proposals.
- Think strategically to tailor materials to address RFQ and RFP requirements.
- Effective, targeted writing.
- Enter details from each proposal and ASR into firm’s database. Track status for reporting at weekly meeting. Update details in database when accepted.
- Participate in weekly New Business Meeting, including preparation of agenda and associated materials. Write and distribute minutes quickly.
- Iterative in-person, phone, and video communication with stakeholders.
- Coordinate the preparation of and revisions to staff resumes, project profiles, and other firm collateral.
- Prepare slide decks for client and conference presentations.
- Manage in-house photographic and archival materials.
- Refresh project presentations to reflect level of completion since our projects take many years from concept through construction.
- Interface with outside vendors for photographic and other materials.
- Act as firm’s press liaison, coordinating responses to inquiries.
- Develop bi-weekly LinkedIn posts.
- Coordinate awards submissions.
- Oversee updates and revisions to firm website.
- Maintain quality standards and overall graphic identity of firm.
- Manage annual update of contacts for external communications.
- Understand that different needs can arise and embrace varying responsibilities.
QUALIFICATIONS AND SKILLS
- Bachelor’s degree in Architecture, Art History, Visual Arts, Marketing, or Communications.
- 3-5 years of relevant experience, preferably at an Architecture, Engineering, or Design firm.
- Confidence in written and visual communication, with a strong graphic sense.
- Ability to work calmly within regular, in-person business hours to meet deadlines, often on short notice.
- Attention to detail with a penchant for clarity and accuracy.
- Ability to parse through requests and prioritize challenging deadlines.
- Flexible and energetic, with a sense of humor.
- Passion for design excellence.
- Awareness of and ability to connect with all levels of the organization, in NY and SF.
- Openness to varying communication styles and responsive to feedback.
- Experience with building consensus.
- Ability to streamline organization of documents, resources, and data.
- Strong experience with Adobe Creative Suite (emphasis on InDesign), Microsoft Office, and Photoshop. Experience with Ajera is a plus.
- Interest in exploring new digital tools.
- Authorization to work in the U.S. is required.
- COVID-19 vaccination and booster(s) are required.
Please submit a letter of interest and CV to https://heintges.com/careers/
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Heintges Consulting Architects & Engineers P.C.
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