Project Operations Assistant

SIol SIol Diversity Badge Employer:
San Francisco, CA, USLocation:
Thu, Aug 4 '22Posted on:

A little about who Síol is…

Our office is based on culture.

Our success is built on trust and empowerment.

Curiosity is the foundation of success.

Through equity and inclusivity, we embrace multiple perspectives.

Collaboration on projects fortifies a strong team.

Transparency engenders trust.

A healthy work-life balance clears the mind.

A little bit of what we hope defines you…

We are looking for a Designer that can see themself thriving in the above environment.

We elevate those who embrace their role in leadership by setting the example.

Successful projects rely on dedication, planning, and attention to detail.

A team’s growth and success is dependent on empowerment and the distribution of responsibility.

Learning from others forms a diverse worldview.

Designers embrace the expertise of their consultants to make a cohesive project.

Form and Function need not be mutually exclusive.

Job Title: Project Operations Assistant

Position Status: Full-Time

Classification:   Non-Exempt

Salary Range: $52,000-$73,500


This role requires a friendly self-starter that brings strong levels of high-end customer service, attention to detail, and experience coordinating a variety of tasks with moving parts. This person will help craft creative  solutions to sometimes unorthodox challenges, working closely with the Project Operations Manager to execute on a variety of projects both small and large. This role is suited for a person able to exhibit patience, strong judgment, flexibility, discretion, and a delicate touch. They should be comfortable working in a fast-paced environment both independently and as part of a team.

Primary Duties + Responsibilities

  • Serve as a back-up point person for client communications and requests 
  • Work with project operations and design teams, as well as external contractors and vendors to implement project work
  • Coordinate and oversee work of tradespeople/subcontractors
  • Troubleshoot and resolve emergencies with support from our Project Operations Manager - sometimes on nights and weekends
  • Help maintain a trusted network of highly qualified, detail oriented tradespeople/subcontractors
  • Assist in coordination client relocation services including, but not limited to, furniture resale, scheduling and overseeing movers, as well as home set-sup prior to move in
  • Collect, organize, and maintain project home dossier
  • Track and maintain quarterly and annual project maintenance schedules
  • Coordination with vendors for quotes, purchasing, tracking, delivery, and set up
  • Receipt and inspection of deliveries, with coordination of returns as needed
  • Support design team as necessary with acquiring samples, and other administrative or logistical tasks
  • Thoroughly learn Studio Designer processes and support design team with purchasing for projects
  • Communication and coordination with tradespeople, subcontractors, and vendors

Knowledge | Skills | Abilities - Required

  • 1-3 years related job experience
  • Excellent written and verbal communication skills
  • Exceptional attention to detail
  • Basic handy skills lake changing a light bulb and assembling furniture
  • Capable of learning new skills quickly, prioritizing tasks, and problem solving when needed
  • Proficient in G Suite, Adobe Suite, MAC based computer systems; Studio Designer and AutoCAD are a plus
  • Experience with high-end residential customer service
  • Driver’s license and personal transportation to manage tasks as needed
  • Local to Bay Area required and San Francisco preferred
  • No sponsorship is available for this position.


  • Full employee medical, vision, and dental insurance
  • Life and disability insurance coverage
  • 401k
  • 15 PTO days per year
  • 9 paid holidays + 2 additional floating holidays
  • $100/month cell phone reimbursement 
  • Commuter benefits
  • Compensation for select continued education opportunities including reimbursement for pass professional licensure exams
  • Competitive compensation package commensurate upon experience

If you meet these qualifications and are motivated to contribute in a team environment, please send cover letter, resume, and work samples to Emails only, please. We value attention to detail and thoroughness; those who follow said protocol for application will be considered first.

We are an equal opportunity employer and welcome diversity in the workplace. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment, qualified applicants with arrest and conviction records.

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