Office manager

Kilograph Kilograph Employer:
Los Angeles, CA, USLocation:
Sat, Nov 27 '21Posted on:

Kilograph is an award winning visual storytelling company. We create original and thrilling artwork and virtual experiences that enable our clients to make decisions, build awareness, brand value and leadership. We partner with leaders across a range of industries interested in the future of our cities, communities and emerging technology.

We are currently seeking a driven office manager and culture ambassador to enhance our team cohesion and ensure a seamless physical and virtual office experience. You’ll be the go-to person for anything office culture-related, helping ensure our Los Angeles office runs smoothly. The ideal candidate has a passion for supporting others and cares deeply about fostering an inclusive work environment that allows all employees to bring their best selves to work. This role is a fantastic opportunity for someone who wants to gain insight into the architectural and creative industries, while also directly impacting company culture.

Responsibilities include: 

Employee Relations

  • In consultation with professional HR Representatives, handle general employee relations and performance management questions or issues to help ensure a healthy work environment.
  • Assist staff in accessing benefits and navigating benefits system.
  • Oversee/drive annual performance and development plan review process.
  • Work to ensure our culture is inclusive. Ensure all personnel activities are conducted to assure equal access.
  • Onboard new employees to the Kilograph culture (ensuring a seamless cultural onboarding experience)
  • Support other people programs such as communications, learning & development, and employee recognition

General HR Function

  • Maintain employee records, run reports and process personnel actions.
  • Oversee local wellness activities (flu shots, health fairs, health club discount programs, etc.).
  • Understand benefit plan provisions, assist with employees’ benefit-related questions of moderate complexity, and refers complex questions to Corporate.
  • General office and HR administrative oversight with assistance from experience HR team
  • Coordination and distribution and review of annual employee handbook, ensuring compliance and reflecting most current guidelines.

Office Administration

  • Coordinate with property management and third-party vendors to address facilities issues (cleaning schedule, repairs, renovations, and other various tasks). 
  • Greet visitors, answer phones and route calls, distribute messages
  • Receive and sort incoming mail and deliveries, and manage outgoing mail
  • Own the office and team calendars, including employee anniversaries, birthdays, vacations and management of absences
  • Arrange meetings and manage schedule for senior staff as required
  • Assist accounting with payroll runs, marking bills and deposits as required
  • Arranging travel and event coordination for office-wide functions and work related travel

Skills & Qualifications

  • Minimum three years of HR/general office/administrative type experience.
  • Facilities management is a plus
  • Discretion and the ability to deal with confidential and sensitive information
  • Strong organizational, analytical and problem-solving skills
  • Ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
  • High proficiency with MS Office including Outlook, Word and Excel
  • Excellent verbal and written communication and strong client service ability
  • Strong interpersonal skills and ability to build relationships
  • Self-motivated, well-organized and detail-oriented

Preferred Qualifications

  • Bachelor's degree 
  • A/E or construction industry experience or creative production studio environment a plus
  • Experience accessing and understanding SHRM database


  • 401(k) plan, paid federal holidays, competitive vacation policy
  • Medical/dental/vision package
  • Continuing education
  • Dog-friendly office
  • Communter/ parking reimbursement

Kilograph is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

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