Studio Manager

Caples Jefferson Architects Caples Jefferson Architects Employer:
New York, NY, USLocation:
Mon, May 14 '18Posted on:

Small architecture firm located in LIC and specializing in community and cultural projects is seeking a Studio Manager to begin as soon as possible. We are looking for someone who is organized, detail oriented, able to work independently, and can handle multiple, changing priorities. This is a position that requires flexibility and the ability to keep track of many moving parts. The ideal candidate will have an interest in developing improved operations systems within this small, growing office. This position is full-time and may occasionally require overtime. Because of the nature of this position, the Studio Manager must be a US Citizen. Details to be discussed in the interview.

Reports to: Principals Supervises: financial, marketing, and administrative employees Primary Responsibilities:


  • Supervise financial operations and work with accounting manager to develop and monitor cash flow projections and budgets
  • Work with accounting manager to ensure invoices are sent out on-time and payments are received
  • Monitor project financials with principals and project managers
  • Assist principals and project managers in drafting fee proposals
  • Work with principals and project managers to review contracts
  • Setup new projects and make changes to existing projects in the project management system in accordance with client contracts
  • Serve as backup for light bookkeeping as necessary


  • Supervise marketing activities, coordinating with principals and marketing director to develop long-term marketing plan
  • Work with marketing director to prepare marketing materials, including proposals for new work
  • Marketing research


  • Supervise day-to-day operations including HR
  • Work with principals to fine-tune HR procedures and documents
  • Work with principals to ensure licenses and insurance policies remain up-to-date
  • Continue to develop improved operational systems to ensure clear communication, proper oversight, review procedures, etc.
  • Administrative tasks including answering the phone, correspondence & follow-ups, scheduling, maintaining meeting agendas, ordering supplies
  • Manage client and vendor relations


  • Bachelor’s degree, preferably in marketing or business related field, and at least 4 years of experience working in a professional office
  • HR and financial management experience is highly desirable
  • Mac OS X and Microsoft Office proficient, particularly Excel
  • Proficient in Adobe Suite
  • Ajera project Management Software
  • Adept at learning new software
  • Able to self-direct and keep to tight deadlines
  • Ability to work under pressure, while prioritizing high volume of tasks
  • Excellent verbal and written communication skills
  • Patience for involved, bureaucratic procedures
  • Reliable
  • Ethical
  • Accurate

Compensation is commensurate with experience. Please email a resume and cover letter to be considered.


Email resume and cover letter to

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