Supporting corporate level executives for more than 10 years, I am well-versed in exercising judgment and discretion in handling confidential information.
Plus, I handle calendars with ease, organize an event like Martha, book even last-minute travel with a smile, build strong ever-lasting relationships, answer calls/correspondence professionally and run an office like a well oiled machine.
GEA Architects, Annandale, VA, US, Owner
Provide administrative expertise to small businesses allowing the Owner to grow their business.
Organizational skills – Set-up new/existing office with phones, computers, filing systems and office supplies.
Contacts – Negotiate and contract services – design, IT, internet, website, marketing – with efficiencies.
Software/Computer Skills – PowerPoint presentations for surveys, training sessions, company overviews. Survey Monkey to write and distribute surveys. Quickbooks/Quicken/Ebility to pay/receive invoices/deposits and create billing.
Katchmark Construction, Chantilly, Executive Assistant to the CEO/Office Manager
Managed a small and established construction office. Created numerous policies and processes to upscale business to a sales goal of $32M.
Planned, prepared, oversaw, and managed day-to-day schedule, presentations, and phones/emails while prioritizing access to CEO.
Reviewed and managed contracts with major vendors for C-level review – copiers, IT, corporate travel, etc. ensuring the best pricing and service to our internal and external customers.
Managed 43-person office – telephones (landlines and wireless), HVAC, electrical, office furniture, office supplies, postage – ensuring reliability and access needed. Supervised receptionist at front desk.
Administered office telecommunications capacity – IT vendors, wireless phones, iPads, and computers.
Mooring Financial Corporation, Vienna, VA, US, Executive Assistant to the CEO/President
Managed and implemented the day-to-day schedule, plus performed administrative support, for the CEO/President of a private investment firm of high net worth individuals and institutional investors.
Administered the calendar of an entrepreneurial CEO/President who is also a board member for various organizations, head of his family foundation, landowner in rural Virginia, and adventuresome traveler.
Managed 10-person office – oversaw printers, copiers, office supplies, building maintenance, telephones and all incoming/outgoing shipments.
Organized logistical details for special events involving investors, politicians and staff by working with caterers, determining sites and writing/executing invitations.
Prepared and submitted voluminous background applications for regulated board seats.
Planned domestic and international travel using commercial and private aircraft.
Examined the CEO's to-do list and prepared an action plan – from refinancing mortgages, to purchasing cars, to determining conservation easements for property, to completing applications for GOES.
Wrote personal checks, balanced checkbooks, prepared financial statements, and monitored investment accounts for CEO/President and his family.
MCG Capital Corporation, Arlington, VA, Executive Assistant to the CEO/President & CFO
Manage the day-to-day schedules and perform administrative support for the top executives for a $1.5 billion financial services/business development public company. Firm has since been sold.
Administered calendars of the CEO/President; COO/CFO; SVP, Corporate Finance; and EVP, CIO.
Prepared and managed all logistical details for meetings with the Board of Directors, financial institutions, media analysts and due diligence.
Screened calls for executives. Answered Investor Relations calls from shareholders.
Prepared, organized, and booked worldwide business and personal travel. Submitted expense reports for all business trips, in accordance with SEC Guidelines.
Created effective and powerful Power Point presentations for the Board of Directors, potential investors and various committees. Supervised content matter on company’s website.
