The Walt Disney Company, Burbank, CA, US, Executive Assistant
Support to VP of Corporate Controllership, two directors of Transaction Support, Senior Management staff as well as daily back-up support to SVP of Planning and Controls. Provide additional support to Director of Accounting and Director of Policy as well as general secretary for building wide needs and member of Crisis Management Team.
Perform administrative duties including; interaction with TWDC Senior Staff, coordinate “Town Hall” Meetings, arrange guest speakers, arrange domestic and international conference calls and/or video conferences including VTC and WebEx, provide remote support to executives, supervise meeting logistics both on and off site, coordinate catering, update contact lists and track other pertinent information, coordinated monthly department wide CPE classes.
• Develop presentation materials and global communications (including, TWDC Board of Directors meetings; Audit Committee Meetings; Quarterly Global Finance Webcast).
• Coordinate busy calendar with national and international participants.
• Use SAP to prepare purchase orders, T&E reports and purchase supplies.
Freelance - Events, Productions and Design, Los Angeles, CA, US, Manager / Specialist
Plan events in the Los Angeles and Hilo, Hawaii areas. Events have ranged from weddings to fundraisers and have successfully helped the needy and created lasting memories.
• Plan scematics and logistics for projects ranging from large scale events to intimate affairs.
• Work with local city and goverment departments to insure proper permits
• Followed market trends, submitted recommended products/services in accordance with the company initiatives. Collaborated with advertising firms to revamp advertising and branding material
• Partnered with local production companies to coordinate events increasing foot traffic and sales for local retailers in selected districts. Live events featuring music, games, food and craft vendors and incentives to patrons visiting multiple retail locations.
• Researched and wrote market research reports, using competitor analysis, estimated market share and consumer demographics
• Negotiated contractual agreements with service providers ranging from business insurance to office supplies
• Oversaw material submitted by sub-contractors and project leads, including invoices, project updates and employee reports
• Booked talent, secured umbrella insurance, provided sponsorship and promotional material
• Provided ROI reports
• Ran monthly and quarterly financial statements, budget snapshots and financial projections
AppleOne Employment services (Walt Disney Company), Burbank, CA, US, Coordinator / Executive Assistant
Supported Programming Department for ABC Family including SVP of Acquisitions, Scheduling & On Air Promotions, Senior Management staff and additional support to President of ABC Family.
On boarded new SVP to company creating a smooth transition for SVP and department. Managed calendars for President, SVP and 4th floor conference room, answer and field high volume of calls from internal and external contacts. Used SAP to prepare expense reports, create purchase orders, process AP invoices and order supplies and equipment. Assisted department with assigned projects, planned catering for team events and guest speakers, and prepared written documents. Handled the coordination of new hires and employee moves and fielded all IT issues.
• Manage contact lists
• Make travel arrangements and prepare itineraries
• Prepare materials for meetings and events, set video conferences and other related duties
• Updated competitive reports, premier schedules and programming schedules.
Cor-O-Van Moving and Storage, Burbank, CA, US, Facilities Coordinator on Walt Disney Company Account
Oversaw administrative functions including; first point of contact to clients answering high volume of emails and calls with proven track record of providing superior customer service with quick follow up. Liaison between multiple departments in over 30 buildings. Vast experience in scheduling, handling multiple calendars, preparing financial reports, preparing journal entries, processing invoices and following multiple projects through life cycle.
• Proactively developed tracking system to keep accurate records of projects. Played vital role in transitioning company to Disney’s new service request system was instituted as the company’s go-to person to manage work flow
• Institutional in revamping scheduling system which increased work volume
• Trained new employees on wide range of tasks from billing processes to supply orders
O'Toole's Lawn & Landscaping LLC, Hilo, HI, US, Co-Owner
Served as Head Administrator of office administration and marketing affairs successfully executing business plan and marketing initiatives.
Directed all administrative and project based material from inception through fruition. Reviewed legal documents, supplier contracts, material submitted by sub-contractors and project leads. Established and maintained record keeping process. Prepared client proposals and general correspondence with clients, vendors and suppliers. Negotiated vendor price points, contracts with sub-contractors and established lines of credit with suppliers. Ran daily operations and oversaw invoicing, accounts payable/receivable and supply orders. Created expense reports, quarterly loss/profit statements, balance sheets, essential office documents and marketing material. Oversaw advertising budget, reviewed and edited marketing material, and approved branding material.
• Oversaw marketing packages and strategies, created advertising campaigns and analyzed market effectiveness.
• Reviewed legal documents, supplier contracts, material submitted by sub-contractors and project leads.
• Followed market trends in accordance with company green standards. Researched markets to successfully indentify prospective clients resulting in increased profitability.
Hilo Downtown Improvement Association, Hilo, HI, US, Office Manager
Provided comprehensive Office Management support to the President, VP and Board of Director Members for a non-profit organization.
Managed office activities within demanding time frames. Wrote and developed articles for website and newsletters, press releases, internal memos and outbound communication. Recorded and transcribed meeting minutes for public posting. Organized BOD meetings, agendas, planned luncheons and made travel arrangements. Created expense reports, financial reports and prepared cash deposits. Effectively multitasked projects; coordinating public events with local production companies and participated in planning district improvement initiatives.
• Successfully oversaw and trained staff creating productive work environment and strong moral
• Attended and coordinated meetings with city officials including the Mayor’s office bringing improvement projects to fruition and keeping initiatives of public interest on track
• Increased membership by 30% through grassroots marketing methods
New York University - Tisch School of the Arts, New York, NY, US, Film
