Office/Business Manager

Margaret Sullivan Studio Employer:
New York, NY, USLocation:
Tue, May 14 '24Posted on:
$50,000 - $60,000 annually Pay:

Margaret Sullivan Studio (MSS) is a women-owned, nationally recognized design firm based in New York City. We are seeking an entrepreneurial, energetic, and ambitious person to join our growing 12-person studio.

This position is for a Office/Business Manger who would work in tandem with an outside Bookkeeper and act as liaison between Principal/Project Managers/Staff and Bookkeeper

This job demands a "people person" with strong numerical and organizational skills, interpersonal and listening abilities, collaboration and team-building skills, verbal and written communication, attention to detail, time-management and organizational abilities, customer service skills, negotiation skills

A significant part of the job would include interacting with Principal, Project Mangers, and staff to listen to their questions and formulate answers and regular reporting that incorporate and address the Principal and staff perspectives.

salary $50,000 - $60,000

RESPONSIBILITIES

Work with Principal, Business Consultant, Outside Bookkeeping Service, Outside Accountant, and MSS with the following responsibilities

Business Management:

Accounts Receivable including invoice creation, tracking, and following up for payment

Assure reimbursable invoicing is up to date

Record bank deposits

Assist in Payroll as necessary

Assist in Accounts Payable

Record and code credit card transactions; Reclassifying and recoding transactions per Principal and Project Manager review

Participate in development of and full responsibility to monitor and maintain in QuickBooks/Divvy/Float both Firmwide Annual Budget and Individual Project Budgets

Staff training as necessary in QuickBooks, Divvy, and Float

Tracking and monitoring premiums and costs for all corporate and employee insurance and benefits

Tracking employee PTO

Support staff members on projects as necessary

General office and administrative coordination including office supply ordering, deliveries, office tidying, inventory, and office organization.

Prepare Accounting’s weekly and monthly documents, and open issues for Principal review

Get new Project Number from Bookkeeper

Ensure all contracts and project numbers are current and filed properly 

Review and approve “regular” invoices to office for payment by Bookkeeper

Support the P&L management and documentation  

Human Resources:

Assist in maintaining office policies, procedures, and policy manual.

Assist in new employee orientation process (with MSS team members)

Manage Insurance Policy renewals, premiums, budgeting    

REQUIREMENTS  

Proficiency in Microsoft Office Suite including strong Excel skills

Knowledge of QuickBooks Online, Divvy, Bill.com, and Float preferred    

ABOUT US  

Margaret Sullivan Studio is an award-winning full service design firm focused on working with forward-thinking civic and cultural institutions. We envision, program, and design educational and cultural institutions for the 21st century. Our Studio is a national leader in developing new models for public libraries and civic spaces, and works with some of the most important public institution clients throughout the country.  

MSS is a Minority and Women-Owned Business based in NYC and is committed to attracting diverse talent and cultivating an inclusive environment that encourages collaboration, creativity, and all styles of thinking to succeed. We prioritize building a company and a community where all people thrive and are inspired to do their best work every day. MSS is an equal opportunity employer without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or other legally protected characteristics.  

We enjoy a shared positive attitude, curiosity, and mission-driven desire to design equitable communities.   

TO APPLY   

Send us your resume, references, highlights of what you’re passionate about and why this is the job for you