Senior Events Coordinator

University of Southern California (USC) Employer:
Los Angeles, CA, USLocation:
Wed, Oct 23 '24Posted on:
$76,500 annually Pay:

USC School of Architecture is a dynamic platform for educating and inspiring architects to analyze problems and create design solutions that both respond to the challenges of our time and embrace the promise of a better built environment. For 100 years, USC Architecture faculty and graduates have pushed beyond the traditional boundaries of the field to pioneer many paradigm-shifting new practices of architecture. Deeply rooted in the city of Los Angeles and also intensely connected globally, USC Architecture works with our surrounding communities to develop and leverage local insights to forge creative works and solutions.

The USC School of Architecture is seeking an experienced Senior Events Coordinator to manage a variety of events and programming on behalf of the School. The Senior Events Coordinator reports to the Assistant Dean for Communication and Marketing and will manage & oversee all aspects of event planning and management.

The Senior Events Coordinator works across nearly every department of the School, managing events and programming for the dean’s office, advancement/alumni relations, student services, faculty, and spearheading School participation in University-wide events. Experience with large-scale, multi-stakeholder events planning, project management, and proven ability to effectively manage and develop complex event and program budgets is required. They must have proven knowledge of project management and database software, email marketing platforms, and managing social media for a company or brand.

Job Responsibilities

The position manages all aspects of School events that represent the Dean’s Office and Public Programming, and departments across the school, including Advancement, Student Services, Architectural Guild (Alumni), Faculty, and partners, comprising nearly 50 events a year.

Some high-level events include:

• Commencement
• Orientation
• Graduate/Undergraduate admission events
• Public Programming - Lecture Series (Fall & Spring)
• Faculty Symposiums, conference
• Scholarship Award Ceremony
• Guild Annual Awards
• Guild Annual Golf Tournament
• Student Services/Guild Career Week
• Guild Design Charrette
• Lead the planning, coordination, and implementation of events across the school.
• Provide work direction to staff, student workers, and volunteers.
• Manage, oversee, and execute events within a determined scope, timeframe, and budget.
• Be part of the planning process and decision-making for events, including scope, timeframe, and budget.
• Liaise with donors, sponsors, committees, and other internal/external stakeholders, responding to their needs, maintaining and enhancing relationships, and resolving any problems that arise.
• Communicate with event speakers, partners, and guests, and provide briefings, itineraries, timeline, and schedule.
• Manage and foster vendor and client relations, serving as the primary event contact for the School.
• Procure and conduct research to select event venues.
• Manage and negotiate contracts, invoices for payment.
• Source, procure, and oversee the delivery of event materials.
• Plan and manage all logistics related to events, including briefings, run of show, diagrams.
• Keep up to date on University policy and stipulations.
• Monitor event trends and stay current with knowledge of new technologies and best practices.
• Monitor and work within the events budget.
• Assist with marketing & communications for select events as assigned.
• Determine goals and track analytics to gauge event success.
• Oversee volunteers, staff, and student workers at events.
• Assist with departmental administrative tasks as needed.

Preferred Qualifications

• Bachelor’s degree in business, communications, hospitality, or related field.
• Experience in hospitality event management.
• Strong skills using software and tools (e.g., Google suite, Slack, Skype) and project management systems.
• In-depth knowledge of higher education, university activities, and community events.
• Comprehensive understanding of all relevant state and local event regulations.

In addition, the successful candidate must also demonstrate, through ideas, words, and actions, a strong commitment to USC’s Unifying Values of integrity, excellence, diversity, equity and inclusion, well-being, open communication, and accountability.

The annual base salary for this position is $76,500. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Minimum Requirements

Minimum Education: Bachelor’s degree

Minimum Experience: 2 years

Minimum Field of Expertise: Experience with special events planning, fundraising management, or alumni and volunteer relations management. Experience in project management. Proven scheduling abilities. Ability to effectively manage and develop complex event and program budgets. Excellent written and oral communications skills.

USC is a smoke-free environment

USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.

• Read USC’s Clery Act Annual Security Report
• Affirmative Action and Equal Opportunity Plan
• Pay Transparency Non-Discrimination
• USC is an E-Verify Employer
• Digital Accessibility

If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser:

https://wd5.myworkday.com/usc/...

Apply Here