Marketing Proposal Coordinator (Updated 5/13/2024)

GGLO GGLO Employer:
Seattle, WA, USLocation:
Fri, Apr 26 '24Posted on:
$31 - $35 hourly Pay:

GGLO is a design practice for architecture, urban design, landscape, and interiors, founded in 1986 and working across North America. The practice combines our collective disciplines to design transformative and contextually sensitive projects. With offices in Seattle, Los Angeles and Boise, we work as a single, collaborative practice focused on connecting people through beauty and innovation.

We believe the future of our profession is dependent on the quality of our design thinking and expression of our design value. That value lies in our creativity, in bringing advanced knowledge to our work, and in the quality of the dialog and discourse that flows out of these ideas. These principles inspire and propel inventiveness toward our common goals, through a common language and expression. We have a moral obligation and a shared desire to change our world in a positive and meaningful way, pulling forward in the same direction, and a responsibility to bring our best to our communities.

About the Role

The Proposal Coordinator is a versatile, organized, resourceful thinker who helps develop compelling and strategic communication/presentation tools to promote successful Business Development efforts, specifically through RFP/RFQ Proposal management and creation. An excellent communicator, with strong writing and graphic design skills, the Proposal Coordinator works closely with Principals to develop timelines, manage and produce Proposals.

The Proposal Coordinator will be based in the Seattle office but will work with all three offices in Boise, Los Angeles, and Seattle (no travel required).

General Duties

  • Work with Principals to develop and manage the proposal plan to ensure proposal schedule, quality and specification requirements are met
  • Prepare proposal graphic layouts based on GGLO standard graphic template
  • Coordinate final production, word processing/proofreading, graphics and copy, binding and print services for proposals
  • Assist with roster submittals, RFQ/RFP’s, updated staff resumes
  • Evaluate and discern RFP/RFQ requirements
  • Complete and submit rosters, list surveys, and award submissions as needed

About You

  • Exceptional time management, managing multiple projects and tasks concurrently, understanding relationships between activities, and problem-solving effectively
  • Meticulous attention to detail and focus to meet deadlines on time with accuracy
  • Sound judgment, seeking input when needed to complete tasks
  • Professional demeanor with the ability to work effectively with diverse personalities and work styles, fostering productive relationships
  • Flexibility in response to fluctuating workloads and changing priorities, adapting to shifting needs
  • Exceptional listening skills with the ability to ask relevant questions to make clear the intent of tasks and expectations for final products, goals and level of quality
  • Effective communication skills. Ability to produce clear and concise written and verbal communications for a variety of situations and audiences, one-on-one to large groups
  • Initiative to take proactive steps in response to guidance or instructions, demonstrating a self-starting attitude and willingness to take ownership of tasks and projects
  • Excellent organizational skills, ensuring communications, tasks and deliverables are managed to meet deadlines
  • Resiliency to work effectively under pressure, maintaining a professional demeanor while prioritizing conflicting demands  

Education and Experience

  • Proficient in Affinity Publisher, Adobe InDesign or equivalent. Experience with other Creative Suite programs is a plus (Photoshop, Illustrator, Acrobat)
  • High school diploma or equivalent required.  Bachelor’s degree in Marketing or closely related field preferred
  • 1-3 years of experience in a professional office setting required; marketing, graphic and writing experience strongly preferred
  • Experience in A/E/C industry preferred


We offer a generous benefits package including:

Paid time off including vacation, discretionary, bereavement, and nine holiday days of your choice

  • Robust health benefit options including fully paid employee medical, vision and dental insurance
  • Short and Long-term Disability insurance
  • Generous paid Life and AD&D insurance
  • 401K with an employer match program
  • Transit subsidy program
  • Employee Assistance Program

 This is an hourly position with a base rate of $31 - $35 per hour based upon factors including but not limited to candidate experience, knowledge, and skillset.

Please visit the careers page of our website or click the “Apply” button if visible.


Link to apply: GGLO, Marketing Proposal Coordinator

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