Project Administrator

KieranTimberlake Employer:
Philadelphia, PA, USLocation:
Wed, Apr 24 '24Posted on:
$54,000 - $63,000 annually Pay:

KieranTimberlake is seeking a Project Administrator to join our team. 

 The Project Administrator will be part of an administrative group responsible for supporting the firm’s leadership and architectural staff.  The position works closely with multiple project teams to help design staff work more efficiently by assisting with administrative tasks required throughout all project phases. 


Responsibilities

Responsibilities include, but are not limited to:

• Initializing and maintaining digital and physical project files
• Creating and maintaining internal team documentation, such as directories, meeting minutes, and project websites on the firm's intranet
• Coordinating and implementing quality management processes
• Drafting and circulating contracts among consultants and vendors
• Assembling, printing, and circulating contract deliverables including architectural drawing sets, specifications, schedules, and reports
• Coordinating with project leadership and the Finance Group to ensure consultant invoices and project expenses are logged appropriately and submitted in a timely manner
• Scheduling team meetings and maintaining project calendars in Outlook
• Assisting project teams with correspondence, transmittals, and meeting minutes
• Logging and tracking requests for information (RFIs), submittals, change orders, and other project communications using document control cloud platforms 
• Archiving digital and physical files following a project's completion

Qualifications

As this role involves close collaboration with firm leadership and multiple project teams, the ideal candidate will be a willing collaborator who can think critically, solve problems independently, and voice their ideas effectively. 

• Capacity to manage time and work efficiently toward deadlines in a fast-paced workplace
• Excellent written, verbal, and organizational skills and attention to detail 
• Proficiency in Microsoft Office, including Excel 
• Eagerness to learn and navigate new software platforms
• Four to eight years of professional experience in a similar position

While not a prerequisite, prior experience with Bluebeam Revu and Microsoft SharePoint is beneficial.

About KieranTimberlake

Founded in 1984, KieranTimberlake brings together the experience and talents of professionals of diverse backgrounds and abilities in a practice that is recognized worldwide. Our projects include the programming, planning, and design of new structures as well as the conservation, renovation, and transformation of existing buildings, with special expertise in education, arts and culture, government, civic, and residential projects.

Common to all our work is that each project begins with a question and continues its development within a culture of continuous inquiry, ensuring that design draws from deep investigation. KieranTimberlake is committed to delivering the highest quality services to our clients, while also pursuing ideas that push the practice of architecture forward.

KieranTimberlake is a signatory of the American Institute of Architects 2030 Commitment and US Architects Declare. We are a Just® organization.

KieranTimberlake is committed to providing equal opportunity for all employees and applicants without regard to their race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, gender expression, marital status, citizenship, veteran status, and any other characteristic protected by applicable law.

Submission Requirements   
Interested applicants are invites to submit via our website by clicking here. Applications must include:

• A cover letter indicating your interest in the position
• A current resume including references

Due to the volume of interested applicants, we are not able to respond to telephone inquiries. Principals only, no recruiters.

If you are a qualified individual with a disability or a disabled veteran, you may request reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodation by contacting Human Resources at hrmanager@kierantimberlake.com. 

 This full-time position reports to the Partners and Principals of the firm and has a salary range of $54,000 to $63,000 annually, commensurate with professional experience, demonstrated knowledge, and education level. A full benefits package including medical, prescription, dental, vision, and life will be offered. KieranTimberlake offers a hybrid work policy that provides one Work from Home (WFH) day per week.