NY - Studio Coordinator: Planning & Contracts

Heintges Consulting Architects & Engineers P.C. Heintges Consulting Architects & Engineers P.C. Diversity Badge Employer:
New York, NY, USLocation:
Fri, Jul 28 '23Posted on:
$75,000 - $95,000 annually Pay:

Are you an architect or engineer who enjoys focusing on business operations? Are you a people person? Are you digitally savvy and curious? This role will work closely with our A/E Project Managers on resource planning, project schedules, and performance.


  • Provide daily support to architect / engineer PMs through regular communication and analysis.
  • Interpret and understand the needs of individual projects.
  • Communicate effectively with all levels of internal stakeholders.
  • Build relationships and trust.
  • Update schedules and staffing allocation for active projects, across all office locations.
  • Anticipate when a project team will require additional resources and when a new project is likely to start. Forecast cross-project overlaps (“synergies”) and conflicting demands (“perfect storms”) to keep PMs aware of workflows on other projects impacting their teams.
  • Work through complexities and present findings clearly.
  • Run bi-weekly staffing meetings to present information simultaneously to all Principals.
  • Review new client contracts with insurance and legal counsel.
  • Support contract negotiation and execution.
  • Coordinate with project teams on evaluation and development of requests for additional services.
  • Maintain flexibility and interest in collaboration.
  • Share and encourage best practices developed by individual teams so that all teams can benefit from management and workflow innovations.


  • Positive, approachable, and engaging personality.
  • Inquisitive and skilled in presenting findings in visual/graphic format.
  • Bachelor’s degree.
  • 2+ years of experience in practice management or resource planning at a professional services firm.
  • Knowledge of all phases of design and construction.
  • A solid understanding of a design & construction project’s workflow.
  • Excited by supporting the management of a creative, respected, and growing business.
  • Excellent interpersonal communication and writing skills.
  • Proficiency in project management software.
  • Experience with Ajera integrated accounting is a plus.
  • Strong working knowledge of Excel, pivot tables, coding, and other data analysis tools. 
  • Experience with AIA and other format of contracts.
  • Authorization to work in U.S. is required.
  • More experienced candidates may consider part-time (4 days/week)

Starting salary range: $75,000 - 95,000

At Heintges we are focused on cultivating a supportive office environment of positivity, respect, professionalism, free sharing of information, and good work-life balance. We offer a completitive benefits
package including medical, dental, vision insurance, PTO, 401K, profit-sharing, support for licensing, professional education, cell phone, and more.

Heintges is committed to the realization of innovative building enclosures which meet the highest levels of sustainability and performance. We maintain a broad portfolio of impactful projects worldwide including art museums, cultural centers, academic and government buildings, and supertall towers. Our work is guided by a shared commitment to quality, as our talented professionals collaborate with clients and contractors to deliver exemplary projects. Our firm is a certified WBE, and diversity, equity, and inclusion are fundamental for us. We support social justice work and engage in expanding access to the professions of architecture and engineering.



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