NY - Studio Coordinator: Planning & Contracts
Are you an architect or engineer who enjoys focusing on business operations? Are you a people person? Are you digitally savvy and curious? This role will work closely with our A/E Project Managers on resource planning, project schedules, and performance.
RESPONSIBILITIES
- Provide daily support to architect / engineer PMs through regular communication and analysis.
- Interpret and understand the needs of individual projects.
- Communicate effectively with all levels of internal stakeholders.
- Build relationships and trust.
- Update schedules and staffing allocation for active projects, across all office locations.
- Anticipate when a project team will require additional resources and when a new project is likely to start. Forecast cross-project overlaps (“synergies”) and conflicting demands (“perfect storms”) to keep PMs aware of workflows on other projects impacting their teams.
- Work through complexities and present findings clearly.
- Run bi-weekly staffing meetings to present information simultaneously to all Principals.
- Review new client contracts with insurance and legal counsel.
- Support contract negotiation and execution.
- Coordinate with project teams on evaluation and development of requests for additional services.
- Maintain flexibility and interest in collaboration.
- Share and encourage best practices developed by individual teams so that all teams can benefit from management and workflow innovations.
QUALIFICATIONS & SKILLS
- Positive, approachable, and engaging personality.
- Inquisitive and skilled in presenting findings in visual/graphic format.
- Bachelor’s degree.
- 2+ years of experience in practice management or resource planning at a professional services firm.
- Knowledge of all phases of design and construction.
- A solid understanding of a design & construction project’s workflow.
- Excited by supporting the management of a creative, respected, and growing business.
- Excellent interpersonal communication and writing skills.
- Proficiency in project management software.
- Experience with Ajera integrated accounting is a plus.
- Strong working knowledge of Excel, pivot tables, coding, and other data analysis tools.
- Experience with AIA and other format of contracts.
- Authorization to work in U.S. is required.
- More experienced candidates may consider part-time (4 days/week)
Starting salary range: $75,000 - 95,000
At Heintges we are focused on cultivating a supportive office environment of positivity, respect, professionalism, free sharing of information, and good work-life balance. We offer a completitive benefits
package including medical, dental, vision insurance, PTO, 401K, profit-sharing, support for licensing, professional education, cell phone, and more.
Heintges is committed to the realization of innovative building enclosures which meet the highest levels of sustainability and performance. We maintain a broad portfolio of impactful projects worldwide including art museums, cultural centers, academic and government buildings, and supertall towers. Our work is guided by a shared commitment to quality, as our talented professionals collaborate with clients and contractors to deliver exemplary projects. Our firm is a certified WBE, and diversity, equity, and inclusion are fundamental for us. We support social justice work and engage in expanding access to the professions of architecture and engineering.
Apply Here STUDIO COORDINATOR: PLANNING & CONTRACTS
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Heintges Consulting Architects & Engineers P.C.
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