Human Resources Coordinator

AO-Architects Orange AO-Architects Orange Employer:
Orange, CA, USLocation:
Wed, Sep 21 '22Posted on:



At AO, WE are better together.


In addition to competitive pay and benefits, flexible work schedules, and Work from Home options, AO offers an absolute one-of-a-kind culture with collaborative workspaces and driven coworkers. AO welcomes creativity, learning, and lasting relationships. Everything we do is motivated by what it takes to be effective and successful for our clients. We value service, our people, a roll up your sleeves attitude, and continuous improvement.  If you are young in your career, grow with us.  If experienced, get better with us.  There is no one like you, and there is no place like AO.




We offer all the benefits of a big firm, with all the human connections of a small one.  You will never be a number at AO.  Join our community.


Partial list of benefits:


  • Full Suite of Medical, Dental, Life & Supplemental Insurance             
  • Ongoing Education and Exam Reimbursement
  • Most Medical Plans fully paid for employee-only coverage 
  • Company Paid Basic Life Insurance & Long-Term Disability
  • Retirement Plan, Health Savings, and Flexible Spending Accounts      
  • Overtime Compensation for Hourly Employees
  • Paid Vacation, Holidays and Sick Time        
  • Flexible Schedule
  • Rail Station one block from campus     
  • Free parking 




Position Purpose

The Human Resources Coordinator is responsible for administrative support of the Human Resources Team. Primary functions of this role are: employee onboarding activities and orientations, Covid protocol administration & tracking, performance management administrative support and other HR projects and initiatives as assigned. The position will ensure compliance with all applicable laws and Company policies and procedures.


Essential Job Functions



  • Conduct onboarding tasks including but not limited to entering employee data into Deltek Vision (ERP) System and  Paycom (HRIS) ,  distributing new hire notifications, coordinating equipment and workstation setup, conducting new hire orientation/benefits overview and new hire I9 compliance and E-Verify
  • Coordinate first day and/or week agenda with Partner or primary supervisor, IT, Facilities, Marketing, etc
  • Coordinate quarterly Marketing Orientations for new hires
  • Issue Harassment, Cyber Security, and Workplace Violence Training; Administer, Monitor, Track and obtain certificates for harassment training to ensure compliance


  • Prepare, monitor, and maintain employee personnel action forms in Paycom System and HR folder for all Employee changes, and enter changes and new hires to Deltek Vision
  • Maintain and issue user access rights in both Deltek and Paycom
  • Manage and Maintain benefits plans, enrollments, and terminations through Paycom
  • Maintain all employee records in the HR folder/drive


  • Assist HR Generalist with review process tasks including but not limited to:
    • Preparation of annual review forms and email packages for distribution
    • Track progress of reviews via spreadsheet


  • Assess Covid-related reporting regarding symptoms only, positive results, and close contacts
  • Remain current on Covid related legislation and ETS and CDC guidelines
  • Distribute emails to staff regarding covid protocols specific to each individual situation
  • Monitor status of each case and maintain Covid report spreadsheet
  • Send Covid Sick Pay information if applicable and monitor for completion
  • Report to OC Public Health if needed
  • Other Covid-related tasks as needed


  • Issue work from home agreements
  • May assist with LOA administration Tasks and Employee termination paperwork
  • Prepare Adhoc reports from HRIS system and/or Deltek
  • General admin support of the HR department including but not limited to scanning, copying, delivering checks to other buildings, mailing and fedexing packages etc.


Work Environment

This is a Hybrid remote/in-office position. A successful candidate will be expected to have the flexibility to work onsite at least 2 days per week and from home up to 3 days per week and must have a dedicated workspace available at home which is free from distractions. The initial training period will be fully onsite, then will be partially remote.

There are no unusual work environment characteristics required in terms of those an employee encounter while performing the essential functions of the job, including heat or cold, work locations, chemicals, or toxic substances.  There is moderate business office noise only. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Qualifications, Education and Experience

  • 1 or more years of experience in a human resources assistant or coordinator role
  • Bachelor's degree from an accredited college or university preferably in Business, Human Resources, Accounting, or other related discipline, or an equivalent amount of education and experience
  • Basic level math skills (including multiplication and calculating percentages, converting pay rates to annual, per day, per hour, etc..)
  • Basic level experience with MS Excel (formatting, how to find and read information)
  • Strong verbal and written communication skills to interact with all levels of employees and management in all settings
  • Moderate computer literacy with moderate to advanced knowledge of Microsoft Office skills, including Excel, and experience with human resources information systems (HRIS)

Skills and Abilities

  • Able to communicate effectively in a friendly, patient, and professional manner
  • Ability to maintain a high level of attention to detail
  • Possesses a high level of integrity with the ability to exercise confidentiality and discretion
  • The desire to take “ownership” of the position and be self-motivated and accountable
  • The ability to work independently and remotely without supervision

Physical Requirements

  • Stand or walk 20% and sit 80% of the time
  • Lift or exert up to 10 lbs.
  • Talking and hearing are required
  • Must be able to use hands to finger, handle or feel items up to 2/3 of the time
  • Must be able to reach with hands and arms up to 1/3 of the time

Work Schedule

A 5 x 8 day/hour workweek schedule – may include weekends. Occasional overtime may be required.

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