Site Representative - Capital Projects

SUNY College at Old Westbury SUNY College at Old Westbury Employer:
Old Westbury, NY, USLocation:
Tue, Sep 13 '22Posted on:

It is the responsibility of the Site Representative to oversee, coordinate and facilitate State University Construction Fund (SUCF) and Campus administered projects with direct responsibilities to Campus pertaining to the construction of the project while reporting on progress and issues to the Assistant Vice President for Capital Planning and coordinating with campus constituents for facility integration. 

Duties include:

  • delivery of specific assigned Capital Plan projects;
  • attend all project meetings;
  • conduct daily on-site observations, maintain and publish a log of site activity and progress as a basis of determining if project is proceeding in accordance with the contract documents;
  • manage consultants and contractors in delivery of projects;
  • administrative and communication skills to professionally correspond and speak with project constituents, ability to schedule and write project summary and create schedules on Microsoft Project or other program;
  • coordinate the activities of testing agencies and related inspections;
  • prepare and submit weekly reports to Capital Planning Office and SUCF, verify equipment and systems start-ups are conducted and record such activities;
  • notify Facilities of scheduled shut down or other events;
  • transmit to the contractor the campus and consultant's interpretation of contract documents;
  • evaluate any contractor suggestions for modifications to planned work or specifications and report them with recommendations to the consultant and the Capital Planning Office;
  • maintain the job files and drawing library in paper and using AutoCAD or other drawing modification tools, log and maintain shop drawings and other submissions and addenda;
  • use of AutoCAD or other drawing modification tools to modify or make field change or layout drawings;
  • review and determine the quantities or percentages of satisfactory work completed and materials stored, and report such to the consultant for the purposes of verifying the contractors pay requests and schedule;
  • assist the consultant and campus in project completion and in preparation of punch list, turnover of equipment, close out package and for requirements of contractor and site for certificate of occupancy;
  • coordinate with Capital Planning, Facilities, Information Technology Services and Audio Visual campus divisions for integration with contractor and site work as needed;
  • ensure public safety around project sites, assure projects do not interrupt normal daily operations of the campus, all while monitoring productivity of contractors and accountability for scheduled completion dates;
  • monitor and report on project progress and issues to the Assistant Vice President for Capital Planning.

The position of Site Representative - Capital Projects does not lead to permanent appointment.  This position is funded through the State University Construction Fund (SUCF) and is subject to annual renewal.

SUNY Old Westbury serves large populations of underrepresented, first-generation, and non-traditional students.  Candidates with experience working with a similar student body, and a demonstrated commitment to supporting these populations, are strongly encouraged to apply.

Since its foundation in 1965, SUNY Old Westbury has been committed to social justice, diversity, and the empowerment of traditionally underserved populations.  The College serves a large proportion of non-traditional students and has earned the prestigious Higher Education Excellence in Diversity Award from Insight into Diversity magazine for four consecutive years. 

Located on a 604-acre campus on Long Island, Nassau County, about 40 miles from New York City, SUNY Old Westbury comprises four Schools (Education, Business, Arts and Sciences and Professional Studies) with total enrollment of 4400 students, of which approximately 2800 are in B.A., B.S., B.F.A. and M.S. programs offered by the School of Arts and Sciences.  For more details about the College at Old Westbury, please refer to our website at

Comprehensive benefits package:


Required Qualifications: 

  • Bachelor's degree in a relevant field (i.e., Engineering, Architecture, Project/Construction Management, Urban Planning or related field).
  • Minimum of five (5) years of full-time equivalent work experience, to include professional-level experience in planning facilities or managing the construction of educational, governmental, or commercial projects. 
  • Complete understanding and knowledge of safety, best management practices, and phases of construction work.
  • A proven track record in successful financial management, communications with all levels of the organization, accurate and timely reporting, and on-time project delivery, as indicated in performance measures.
  • Proficient in Microsoft Word and Excel.
  • Possess a willingness and ability to support and promote a diverse and inclusive campus community. 

Preferred Qualifications: 

  • Self-motivated and self-sufficient with an ability to multitask in order to complete the above-mentioned responsibilities.
  • Experience with the project life cycle and planning and construction of educational facilities is highly desirable.
  • Experience in working as an owner's representative in an institutional setting.
  • Successful management of a variety of projects, including capital projects, renewal projects, and complex academic space renovations to ensure a broad knowledge base. 
  • Knowledge/experience using AutoCAD or other drawing modification tools.
  • Proactive, with a sharp focus on attention to detail.
  • Ability to meet schedules and deliverable deadlines (time management).
  • Ability to accept constructive criticism and the ability to quickly incorporate client/supervisor feedback.
  • Ability to manage multiple constituents and communicate your client's expectations regarding all aspects of the construction project (safety, quality, schedule, budget, etc.).
  • Eager to learn and able to consistently expand your knowledge base.

Application Instructions:

Please submit the following online at https://oldwestbury.interviewe...

  1. cover letter,
  2. resume,
  3. contact information (name, email address and telephone number) for three (3) references,
  4. fully completed Old Westbury employment application (available during the online application process).

Only applications submitted online will be considered.


VISA sponsorship is not available for this position.

We encourage protected veterans, individuals with disabilities, women and minorities to apply.

Employment in this position will be contingent on the College's verification of credentials and any other information required by federal or state law, and SUNY Old Westbury polices, including the completion of a criminal background check.


All applications must be submitted online at: https://oldwestbury.interviewe...

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