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Office Coordinator

Laney LA Laney LA Diversity Badge Employer:
Hermosa Beach, CA, USLocation:
Fri, Sep 2 '22Posted on:
Full-timeType:

WHO WE ARE 

Laney LA is a multidisciplinary architecture studio dedicated to collaborative craft and timeless design. The studio seeks to create work that speaks powerfully - sparking a dialogue between enduring architecture and its evolving environment. Moreover, as a place where diverse minds gather, Laney LA is committed to fostering both critical discourse and a vibrant culture. With specialties in residential, commercial, and interior architecture, the studio has created a unique architectural process - one rooted in both experience and meaning. 

ABOUT POSITION 

The five essential responsibilities of this role are the following: 

1. Office Coordination: The Office Coordinator is responsible for managing office inventory, supplies, and organization. Responsibilities also include ensuring all office facilities are ready for servicing daily meetings and departmental needs. 

2. Office Concierge: The Office Coordinator is responsible for ensuring a delightful first impression for all clients, visitors, and collaborators through providing a warm welcome, and heartfelt, alacritous service. 

3. Schedule: The Office Coordinator is responsible for coordinating the executive calendar, studio calendar, travel agendas and itineraries. While straightforward, these responsibilities include ensuring a high standard of accuracy and reliability across executive and studio schedules. 

4. Meals: The Office Coordinator is responsible for coordinating daily meals by leveraging delivery and catering services. 

5. Special Projects: The final responsibility includes coordinating and supporting office events, quarterly initiatives, and other departments as requested and appropriate. 

ESSENTIAL JOB FUNCTIONS 

• Coordinate office facilities, supplies, organization, cleanliness, and maintenance 

• Delightfully represent Laney LA as the first face and voice that clients and collaborators encounter 

• Maintain the executive calendar, studio calendar, travel agendas, and itineraries 

• Utilize discretion to anticipate, prevent, and address business needs before they become issues 

• Support potential client, client, and collaborator correspondence as needed 

• Draft and issue monthly invoices to clients 

• Record and coordinate bill payments accurately and efficiently 

• Support expense management and financial report production 

• Support administrative event planning 

• Leverage a superior grasp of details to ensure execution and follow up 

• Conserve the leadership’s time through correspondence support, meeting note-taking, and business task execution 

• Responsible for leading and completing specific quarterly initiatives and goals 

CULTURAL FIT 

We believe that a cultural fit is the highest priority. Therefore, we have outlined several items that define our studio culture. 

Laney LA shares the following five core values. 

• Designer’s Passion: We demand creative energy in all ventures 

• Servant’s Heart: We embrace the art of service 

• Rookie’s Advantage: We pursue a steep learning curve 

• Detective’s Curiosity: We demonstrate active listening 

• Warrior’s Spirit: We overcome obstacles with bravery 

KNOWLEDGE SKILLS AND ABILITIES 

• Associates or Bachelor’s degree in Business Administration or Communications 

• 3-7 years of professional experience 

• Superior organization and administrative skills 

• Excellent written and verbal skills 

• Effective and articulate speaker 

• Ability to follow through effectively 

• Punctual and organized 

• High levels of discretion and urgency 

• Ability to manage a high volume of tasks effectively and accurately 

• Strong interpersonal skills 

• Strong graphic communication skills 

• Strong fluency with social media platforms 

COMPENSATION PACKAGE 

• Competitive salary 

• Health & dental benefits 

• 401(K) Plan with 4% match 

• Paid vacation & holidays 

• Sick leave 

The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time. The duties and responsibilities in this job description may be subject to change at any time due to reasonable accommodation or other reasons 

 

How To Apply

Please send a resume, cover letter, and relevant work samples as PDF attachments to jobs@laney.la with the specific job title in the subject line. Limit file sizes to 10MB.


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