ExecutivePersonal Assistant

WHY WHY Employer:
Los Angeles, CA, USLocation:
Thu, Aug 4 '22Posted on:

Creative Director/CEO of a multidisciplinary design studio that consists of a group of 40+ creative team members in Los Angeles and New York, is looking for an administrative/personal assistant to help support his day-to-day personal and business operations.

The right candidate for this position will be flexible, as this position is not your typical 9-5 job. You must enjoy working in a fast paced, changing environment that will keep you on the move physically and mentally.

The right candidate is often the first contact and representative for the Creative Director, therefore you must have high level of communication with those around you and communicate in a respectful and professional manner to all people you interact with on behalf of WHY.

As a personal assistant this position will require the right candidate to be, not only a dog lover, but trustworthy, responsible, and discreet when needed.

We are looking for someone who not only has an upbeat attitude, but is excited and interested in design, culture, and community and would bring a great sense of pride to their work.

Some examples of responsibilities are:

  • Run various errands as requested such as packaging and shipping gifts, managing orders, plan travel, book reservations, assist household needs, going back and forth between the office and his residence.
  • Manage business and personal calendar thoughtfully and efficiently to ensure his time is best managed.
  • Assist in all forms of communications and correspondence as requested. Organize and maintain Kulapat’ s contacts
  • Assist with events as requested, greet guests, and help setting up events.
  • Organize and maintain receipts and invoices, manage, and submit expense reports, and coordinate accounting record keeping with Operations Team.
  • When at WHY offices, participate in sharing basic responsibilities of answering the door, phone and caring for our workplace. Clean up all meeting areas after all meetings for next user. Assist with maintaining and organizing his office area.

Required Qualifications:

  • Proficiency with O365 Suite
  • Basic working knowledge of Adobe Acrobat
  • Demonstrable experience doing research
  • High level of proficiency with the English language, in both oral and written formats.
  • Must have a Valid Class C Driver’s License- and comfortable driving daily
  • Must be able to lift, carry and move 25lbs regularly; up to 50lbs on rare occasions
  • Must be able to repetitively pack boxes and keep them organized
  • Must be able to wear PPE when required
  • Must be vaccinated
  • Must be able to climb stairs and ladders comfortably
  • Must be able to work around and (as instructed) dog-sit if needed
  • Must be proficient in hosting online meetings via Zoom and MS teams
  • Able to travel to other countries
  • Resides in Los Angeles and has no problems commuting to Culver City/ Venice

 Additional Qualifications that are a plus

  • Prior experience in similar role
  • Experience and skill in Adobe Creative Suite
  • Experience and knowledge in collaboration software such as Sharepoint, Trello, Wrike
  • Experience with accounting systems
  • Multi-lingual, specifically, French, Japanese, and/or Thai 

How to apply:  Email required applicant documents (subject heading: position_your name). Required applicant documents include a cover letter, resume, and portfolio if applicable. Combined size of all attachments shall be no larger than 5MB.

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