Project Facilitator

Ratcliff Ratcliff Employer:
Emeryville, CA, USLocation:
Tue, Mar 22 '22Posted on:

Ratcliff is an industry leader in the planning and design of academic, civic, and healthcare projects throughout Northern California, and we are looking for a Project Facilitator/Administrator to join our team and contribute to positively transforming the built environment.

What You’ll Be Doing

  • Collaborate and work closely with project team members by managing and processing the flow of information, in both digital and physical form
  • Provide clerical and organizational support to ensure clear and consistent recordkeeping of project communications and document transfers
  • Produce and distribute contract documents in coordination with project managers
  • Manage the submission of project applications, building permits, and other relevant documents to the appropriate public agency
  • Electronically process, distribute, file, and archive RFIs, change orders, submittals, etc.
  • Utilize organizational best practices and provide support and guidance to colleagues
  • Provide general office support when needed

Who We’re Looking For                                           

  • 3+ years of general administrative experience, coupled with construction administration experience or equivalent management training
  • Proficiency with Microsoft Office; experience with project management software (Newforma, Prolog, Procor AEDOC, CMiC, Bluebeam) is a plus
  • Familiarity with state and local agency design review and construction project submission processes
  • Well organized, detail-oriented, and self-directed
  • Strong communication, writing, and interpersonal skills
  • Skilled at responding to shifting priorities and administrative needs

Why Work at Ratcliff

Ratcliff is an Equal Opportunity Employer, conveniently located in Emeryville, California, just across the Bay Bridge from San Francisco. We offer competitive compensation, retirement planning, profit sharing, and comprehensive medical benefits for employees and their eligible family members. We also provide paid time off, paid holidays, 16 Fridays off per year, and flexible hybrid work to ensure team members maintain a healthy work-life balance.

To maintain a safe and healthy work environment, Ratcliff requires all staff working in the office to be fully vaccinated and up to date on boosters for COVID-19. If you are hired, vaccination verification will be required to complete the hiring process.

To apply, please send your cover letter, resume, and sample portfolio to No phone calls or drop-ins. All responses will be held in confidence.

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