Archinect

Office Administrator

Bestor Architecture Bestor Architecture Diversity Badge Employer:
Los Angeles, CA, USLocation:
Thu, Mar 3 '22Posted on:
Part-timeType:

Bestor Architecture is seeking an experienced Office Administrator to provide general office administration services for a busy architectural office. This person will help maintain an orderly office environment and assist the Principal and Operations Team. This is an excellent position for an energetic person who wants to contribute to a growing, fast-paced design office. 

Key Responsibilities

  • Greet visitors, receive deliveries, and prepare for meetings
  • Manage Principal Architect’s calendar, including making complex travel arrangements
  • Maintain an organized studio, including coordination with contractors to address building repairs and regular maintenance needs
  • Assist with financial and marketing duties, including assisting Operations Manager with monthly project invoicing as needed
  • Maintain supply inventory and purchase office supplies and equipment
  • Liaise with IT consultants
  • Manage all aspects of event planning including virtual and in-person meetings and large events
  • Run errands and assist with Principal’s personal needs as needed

Skills and Experience

  • At least 1 year of prior administrative experience is preferred, ideally at a creative office as an office administrator or personal assistant
  • Ability to effectively multitask and handle high-pressure situations with minimal supervision
  • Strong communication skills, both written and verbal
  • Effective problem-solving abilities
  • Tech-savvy, with competency in Windows 10, Microsoft Word, Excel, Outlook, and PowerPoint
  • Fully vaccinated against COVID-19, with the ability to work in an office while adhering to COVID-19 safety protocols
  • A reliable vehicle with automobile insurance and a clean driving record is required

Other Details

  • This is a part-time position of 30 hours a week, with nighttime and weekend hours occasionally required

This job description is not designed to cover or contain a comprehensive listing of duties or responsibilities that are required of the employee. Other duties or responsibilities may change or be assigned at any time.

 

Please email your resume and cover letter to careers@bestorarchitecture.com and list "Office Administrator" in the subject line. No phone calls, please. 


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