Project Architect/Engineer Small Projects

The Catholic University of America The Catholic University of America Employer:
Washington, DC, USLocation:
Wed, Mar 2 '22Posted on:

Project Architect/Engineer Small Projects

Job ID: 2021-10935




The Project Architect/Engineer, reporting to an assigned PM through the Senior Director of Capital Project Management, holds an integral support role within the Capital Project team and collaborates with members of the overall Facilities Planning and Management Division team throughout feasibility, planning, design, construction, and maintenance/operations. The individual provides technical project management support for multiple projects.

This position is responsible for technical, communicative and administrative matters pertaining to maintenance, repair and construction projects that are accomplished by contract and contract labor. Duties include, but are not limited to: investigate and document existing site conditions; manage document flow, update drawings including ASI’s, RFP’s and RFI’s; facilitate submittal, change order and RFI process; produce RFI’s; organize documentation for operations meetings; review contractor billings for PM approval; perform quality control reports, project start-up and close-out including punchlist management; organize owner training and O&M manuals; prepare and process all required forms and documentation required to close out projects both fiscally and physically; maintain project records; assist Project Managers with their projects.

The Project Architect/Engineer must be an excellent communicator and able to coordinate supporting activities with both University and external stakeholders.


Capital Project Execution, Review, and Documentation Support 

  • Assists PMs by drafting portions of project documents such as: Scopes of Work; Requests for Qualifications and Proposals (RFQs/RFPs) for design and for construction services; Division One specifications; and other documents.
  • Assists PMs by evaluating vendor qualifications and price proposals and making recommendations.
  • Assists PMs by attending job meetings with consultants and contractors to monitor Project progress, coordinate solutions to problems that arise, and maintain written records of all meetings and resolutions.
  • Assists PMs in inspecting project job sites to assess Contractor's compliance with contract documents, adherence to project schedules, quality of work, and to understand and resolve problems.
  • Assists in reviewing drawings, specifications and work in place to assure compliance with applicable codes and University standards.
  • Assists in monitoring project process and results for compliance with requirements. Processes change orders for PM certification and acceptance of these projects.
  • Solicits the assistance of those University departments having responsibility for, and outside agencies having jurisdiction if required, the proper abatement and legal disposal of hazardous materials encountered during construction.
  • Assists in seeking approval from appropriate University decision-makers for significant scope, schedule and cost deviations. Documents each step of the construction process and decision-making process.
  • Accompanies Project Managers and other Facilities personnel, architects, engineers, and other vendors during investigation of existing conditions and construction site inspections.
  • Observes building system tests, commissioning, or special equipment testing, on component elements. Assists in monitoring progress toward the Certificate of Occupancy.
  • Coordinates furniture mock-ups and procurement, project equipment demonstrations, servicing, and similar project closeout activities when needed.
  • Performs and accomplishes all facets of project management and inspection with PM oversight for all construction contracts and other projects as assigned. 

Technical Support and Small Project Management

  • As part of program and scope development, assists in performing field inspections and building audits, assessing condition of facilities. Reviews and identifies with PM oversight facilities inspections and documents deficiencies requiring correction.
  • Develops with PM oversight scope of required projects pertaining to facilities or infrastructure upgrades; develops project request documents, cost estimates and submits to the PM for approval and submission to the Senior Director.
  • Develops with PM oversight project scope in consultation with requesting departments and in accord with fund approval. Recommends method of project accomplishment. Develops project programming cost estimates with PM oversight and develops project request forms and drawings.
  • Provides technical support to Facilities Maintenance and Operations department in areas of design and construction within current facilities.
  • Performs work as needed in CADD and/or similar estimating and tracking programs. Maintains and is involved with updating of existing university facilities databases and inventory.
  • Coordinates multiple disciplines and input from subject matter experts. With the assistance of appropriate trades personnel, develops cost estimates, specific material lists with cost and any necessary drawings/sketches required to approve, order material and accomplish these projects.
  • Tracks time and materials to ensure that small projects are accomplished within funding constraints and allowable performance periods. Initiates requests for time extensions and scope changes when required. Maintains complete project documentation records on all projects. 

Communication, Collaboration and Customer Service 

  • Works closely with University staff as appropriate, including all FPM departments, Department of Public Safety, Disability Support Services, Office of Procurement and Payment Services, and other offices as needed to ensure compliance with university standards and systems.
  • Manages stakeholders. Engages appropriate University constituents effectively in development of project goals, vision and program requirements, assuring timely communication and review of projects by appropriate administrators, departments and end-users.
  • Coordinates with other departments within the FPM Division. Works closely with FPM staff to establish appropriate expectations by communicating clearly and accurately.
  • Coordinates and communicates utility shut-downs and project related activities with adjacent properties or facilities, and minimizes disruptions to University operations throughout the duration of the construction phase.
  • Assists in the preparation and/or review of internal and external communications regarding capital projects, planning/design initiatives and construction activities. Clears all official communications through appropriate parties. 

Organizational Effectiveness and Professional Development

  • Ensures that project correspondence, documents and records of decision-making are saved and archived according to University and department standards in the appropriate project drive folders and database systems.
  • Maintains relevant expertise and credentials through professional training and industry conferences. Advocates design and construction excellence. Maintains working knowledge of current industry software (CADD, BIM) and utilizes project management tools to ensure FPM Division quality standards.
  • Assists in the development of design and construction standard processes, procedures, and standards for incorporation into reference materials for the FPM Division's business practices handbook/website.
  • Assists in the assemblage, organization, digitization and archiving of historical project records. Assists in the development and maintenance of a design resource center to serve the department providing architectural and engineering reference material, including technical data on materials, manufacturers' literature, design manuals, codes, standards, and assist in developing basis of design standards.
  • Suggests venues for highlighting the work and accomplishments of the department and FPM Division. Participates in community-building activities.


Bachelor’s degree in architecture, engineering, construction management or other related field preferred. Two (2) to five (5) years experience in facilities management/construction management is preferred.

Work experience in a diverse workforce preferred. Previous experience with project programming, budgeting a plus. Previous experience in design and construction of educational, institutional, and/or research facilities a plus.

Interpretation of specifications and plans, preparation of construction estimates is essential to this position. Ability to work in Microsoft Project or similar estimating, scheduling, and project control program. Ability to work in CADD and/or BIM systems.


To apply, visit

Back to Job List...

  • ×Search in: