Senior Project Manager

The Catholic University of America The Catholic University of America Employer:
Washington, DC, USLocation:
Wed, Mar 2 '22Posted on:

Senior Project Manager 

Job ID: 2021-10936




The Senior Project Manager, reporting to the Senior Director of Capital Project Management, works in close collaboration with university leadership, faculty, and staff as a steward of the institution, advancing the quality and functionality of the physical environment and resources that comprise The Catholic University of America campus. He/she represents the University in the development and execution of capital projects ranging in size from tens of thousands to tens of millions of dollars, and including infrastructure, landscape, and building renovation and new construction spanning of a wide range of facility types: housing, research, dining, instructional, athletic, office and social gathering spaces. The Senior Project Manager is responsible for multiple projects, managing program, scope, quality, budget, and schedules for approved and funded projects as they move from pre-design through detailed design, construction, commissioning, project close-out and occupancy. He/she may develop program, design, and construction documents for small renovation, and remodeling projects. He/she reviews, oversees, and directs the work of external consultants, engineering and design firms, construction contractors, and other technical experts in executing the University’s capital program.

The Senior Project Manager must be highly experienced in design documentation, construction means and methods, able to operate successfully within a wide range of project delivery structures, and skillful in maintaining cooperation and quality among competing interests of contractors, municipal governing entities, environmental agencies, and University constituents. He/she must be a successful problem-solver, able to represent the best interests of the University in a fast-paced period of capital investment and renewal, working closely with others in the Department, within the FPM Division and across campus to ensure quality results. The Senior Project Manager must be an excellent communicator and able to coordinate design and construction activities with both University and external stakeholders ensuring that projects are completed within established budgets and timeframes, and achieving standards of the highest quality.


Capital Project Management and Strategic Decision-Making

  • Plans and oversees capital projects on campus, ranging in size from simple interior renovations to more complex major building systems renewals, reconfigurations, and new construction of buildings and landscapes.
  • Serves as project liaison from project initiation to closeout and through initial stages of occupancy, working closely with University leaders and stakeholders to establish project vision and goals and with Consultants, Contractors, and Authorities Having Jurisdiction to execute project design and construction. Facilitates, records and documents project decision-making for the official record. Maintains knowledge of applicable planning, code and permitting requirements.
  • Monitors design and construction projects for compliance to the Campus Master Plan and Framework Plan and assists in the continued development of the Campus Master Plan, its implementation and future revisions.
  • Defines and manages assigned project scope, program, quality, budget and schedule, overseeing accurate development of contract documents, and establishing and maintaining project records. Prepares and maintains project progress and status reports, financial and narrative reports including detailed project descriptions, work scopes, and significant decisions/justifications.
  • Participates in the annual development of the University's Capital Plan by recommending and prioritizing capital needs and meeting with stakeholders. Assesses the capital plan for opportunities to achieve cost, schedule, and/or operational efficiencies by combining capital projects or other initiatives.
  • Ensures that project definition includes measures to correct code deficiencies, enhance accessibility, improve energy efficiency/sustainability, and protect, preserve, restore and/or rehabilitate historic architectural and campus resources.

Capital Project Contract Administration

  • Functions as an authorized University representative in coordinating, supervising and directing professional design and engineering consultants and construction contractors in order to maintain capital project scope, schedule, budget, and program. Supervises projects through planning, feasibility study, design, construction, warranty and occupancy phases.
  • Manages the bid, award, design, construction and close-out phases of multiple simultaneous capital projects as identified in the University's Capital Budget and in alignment with the Campus Master Plan and Framework Plan. Assists in establishing contract language for consultant agreements, oversees the development of appropriate design and bidding documents, and the bidding and permitting process and construction for all projects managed.
  • Assists in the selection of Design teams and Construction contractors through participating in drafting RFPs, evaluating proposals and interviewing competing project teams. Coordinates with the Office of Procurement and Payment Services in issuing RFPs, conducting pre-bid meetings and reviewing proposals. Participates in pre-bid presentations with prospective bidders. Insures timely, written responses to RFIs are prepared by design professionals and distributed to prospective bidders. Receives and evaluates bids in conjunction with the procurement official.
  • Assists in the drafting of Architect/Engineer, Construction and other consultant contracts in accordance with established procedures. Coordinates with the Office of General Counsel and the Office of Procurement and Payment Services.
  • Administers Consultant, Architect/Engineer, third-party inspector, cost estimation, Commissioning Agent, and Construction contracts and other purchase orders. Reviews and approves Applications for Payment and invoices. Prepares financial and/or narrative reports as may be required.

Project Execution, Review, and Documentation

  • As the University's representative, attends job meetings with consultants and contractors to monitor Project progress, coordinate solutions to problems that arise, and maintain written records of all meetings and resolutions. Oversees the design and construction process for multiple projects to confirm compliance with contract documents, University requirements, schedules, and policies, and the Contractor's construction schedule.
  • Regularly inspects project job sites to assess Contractor's compliance with contract documents, adherence to project schedules, quality of work, and to understand and resolve problems. Verifies the existence of and weekly implementation of Contractor's Safety Program.
  • Reviews drawings, specifications and work in place to assure compliance with applicable codes and University standards. Assures timely review of all work by appropriate University administrators and stakeholders.
  • Monitors project process and results for compliance with standards in all areas of construction, including architecture, landscape architecture, interior design, building envelope, site work, electrical, mechanical, plumbing, life safety, security, communications, furniture, fixtures, and equipment installation.
  • Solicits the assistance of those University departments having responsibility for, and outside agencies having jurisdiction if required, the proper abatement and legal disposal of hazardous materials encountered during construction. Manages the investigation, removal and the legal disposal of hazardous materials, and the resumption of construction activities in a timely manner.
  • As changes to the Work become necessary, communicates relevant information to affected parties, campus departments as appropriate, and to other members of the project team. Seeks and obtains approval from appropriate University decision-makers for significant scope, schedule and cost deviations. Documents each step of the construction process and decision-making process.
  • Accompanies architects, engineers, and review agency representatives during construction site inspections. Works with the Design Team to resolve any issues that arise from these meetings.
  • Observes building system tests, commissioning, or special equipment testing, on component elements. Arranges for participation by other campus staff as appropriate. Monitors progress toward the Certificate of Occupancy.
  • Coordinates furniture mock-ups and procurement, project equipment demonstrations, servicing, and similar project closeout activities when needed.

Subject Matter Expertise and Technical Support

  • As part of program and scope development, performs field inspections and building audits, assessing condition of facilities, and presenting reasonable solutions and budget estimates to address problems.
  • Provides technical support to Facilities Maintenance and Operations department in areas of design and construction within current facilities.
  • When required, generates and reviews design drawings, specifications, contracts, budgets, schedules, and related documents for small projects ranging in size from $10,000 to $1 million. Coordinates multiple disciplines and input from subject matter experts.
  • Provides cost estimating services for projects. Assists in establishing standards for cost estimating by consultants for dependable and realistic project budgets.

Communication, Collaboration and Customer Service

  • Works closely with University staff as appropriate, including all FPM departments, Office of General Counsel, Department of Public Safety, Disability Support Services, Office of Procurement and Payment Services, and other offices as needed to ensure compliance with university standards and systems.
  • Manages stakeholders. Engages appropriate University constituents effectively in development of project goals, vision and program requirements, assuring timely communication and review of projects by appropriate administrators, departments and end-users.
  • Coordinates with other departments within the FPM Division on all design and subsequent construction activities and schedules. Works closely with FPM staff to establish appropriate expectations by communicating clearly and accurately.
  • Coordinates and communicates utility shut-downs and project related activities with adjacent properties or facilities, and minimizes disruptions to University operations throughout the duration of the construction phase.
  • Assists in the preparation and/or review of internal and external communications regarding capital projects, planning/design initiatives and construction activities. Clears all official communications through appropriate parties.
  • Coordinates with District of Columbia (DCRA) for permitting and with other DC zoning and authorities having jurisdiction. Assists in the preparation and presentation of project information at local ANC/community meetings, zoning and other public review hearings.

Organizational Effectiveness, Professional Development, and Leadership

  • Ensures that project correspondence, documents and records of decision-making are saved and archived according to University and department standards in the appropriate project drive folders and database systems.
  • After completion of a project, reviews the completed project with project stakeholders to ensure all building systems are performing as designed, and for providing updated operation and maintenance requirements to Facilities Maintenance and Operations.
  • Maintains relevant expertise and credentials through professional training and industry conferences. Advocates design and construction excellence. Maintains working knowledge of current industry software (CADD, BIM) and utilizes project management tools to ensure FPM Division quality standards.
  • Assists in the development of design and construction standard processes, procedures, and standards for incorporation into reference materials for the FPM Division's business practices handbook/website.
  • Assists in the assemblage, organization, digitization and archiving of historical project records. Assists in the development and maintenance of a design resource center to serve the department providing architectural and engineering reference material, including technical data on materials, manufacturers literature, design manuals, codes, standards, and assist in developing basis of design standards.
  • Mentors student interns and junior staff by spending time in review of their work, providing exposure to meaningful client interactions and development of design and engineering documents.
  • Suggests venues for highlighting the work and accomplishments of the department and FPM Division. Participates in community-building activities.


Bachelor’s degree in architecture, engineering and/or construction or facilities management related field. Minimum ten (10) years facilities design/construction project management experience. Estimating experience. Experience in facilities support. Experience working with Authorities Having Jurisdiction in the District of Columbia.

Work experience in a diverse workforce preferred. Previous experience with project programming, budgeting a plus. Previous experience in design and construction of educational, institutional, and/or research facilities a plus.

Interpretation of specifications and plans, preparation of construction estimates is essential to this position. Ability to work in Microsoft Project or similar estimating and project control program. Ability to work in CADD systems.

Current licensure as a registered architect, professional engineer or possession of a project management credential preferred. LEED (Leadership in Energy and Environmental Design) accreditation preferred.


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