Executive Assistant

Weiss/Manfredi Weiss/Manfredi Diversity Badge Employer:
New York, NY, USLocation:
Wed, Nov 24 '21Posted on:

WEISS/MANFREDI is a design firm at the forefront of architectural design practices that are redefining the relationships between landscape, architecture, infrastructure, and art. We are currently seeking an Executive Assistant to join our team. The ideal candidate should have strong interpersonal skills, strong spoken and written communication skills, graphic presentation skills, organizational skills, flexibility to work simultaneously on a broad range of tasks, and an interest in supporting a team environment. The Executive Assistant is expected to coordinate and prioritize responsibilities and actively engage with firm leadership.  A bachelor’s degree is required. One year plus experience in a studio environment is preferred as is an interest in the operation of a design-driven architectural practice. Proficiency in Adobe Creative Suite, particularly InDesign and Photoshop, Microsoft Office and Excel required. Experience and an interest in working on marketing-related tasks preferred.

Duties include:

  • Support day-to-day schedules for the partners and senior team members
  • Maintain partner’s digital calendars and coordinate with team members, as needed
  • Assist in preparation for meetings and presentations in coordination with the Studio Manager, including organizing pin-ups and ensuring office is organized and prepared
  • Assist in drafting and editing presentations on behalf of partners using PowerPoint and InDesign; support partners in preparing for and executing virtual presentations
  • Write and edit business correspondence
  • Coordinate domestic and international travel with travel agent and support scheduling flight, hotel, and car rental reservations, and prepare itineraries for partners and principals
  • Assemble partners’ expenses and share with accountant
  • Assist marketing team with preparation and approvals of e-blasts, press packages, special projects, award submissions, and website updates

Please send a cover letter and resume to No phone calls please.

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