Event Programming Assistant

The Architect's Newspaper The Architect's Newspaper Employer:
New York, NY, USLocation:
Tue, Jul 27 '21Posted on:

About Us |

For more than 18 years, AN Media Group has been the leading voice on architecture and design in the United States. As the go-to media source for tens of thousands of professionals, AN delivers up-to-the-minute news, impactful stories, and compelling commentary about the forces shaping the built environment today. Through our prestigious print and digital publications, influential Facades+, TECH+ and Mass Timber conference series, and ever-growing product database, AN reaches decision-makers across the AEC fields.

The Role |

AN Media Group is currently accepting applications for a Program Assistant. The Program Assistant works with the Programming Manager to select keynotes, speakers and topics all of AN’s conferences and events throughout the year. This position requires deep research and understanding of the AEC industry in North America. It also includes writing feature articles for our Facades+ website and newsletter. This is a full-time staff role based in AN’s New York City office.

  • Organizing 12+ conferences per year.
  • Selecting Keynotes, Co-Chairs, Speakers and Topics for each conference, 4-6 months in advance
  • Research and Recruiting eligible speakers for events (Recruitment oversight of 200+ speakers a year)
  • Manage event details including agenda, speaker topics and website content
  • Working with the designers on conference website/marketing aspects including copy for blasts and making sure the website is up-to-date.
  • Retrieve assets from speakers (headshots, bios, project images, marketing contacts).
  • Facilitate communication with speakers’ firm’s marketing department and AN marketing team.
  • Coordinate with AN editorial on blog posts related to the event for marketing purposes
  • Working with Events Marketing Assistant to Prepare Press Releases, Marketing Copy for Blasts, Social Media.
  • Assist speakers/panelists with their presentations.
  • Coordinate with speakers to receive and handle presentation files before and during event.
  • Help Events Marketing Manager with VIP dinners and other speaker-related activities
  • Speaker Relations and Follow up on any speaker stipends, etc.
  • Travel to Events, coordinate speakers the day-of the event, stage manage the event and coordinate timekeeping.
  • Follow up with speakers to request use of presentations.
  • Generate articles and interviews for the Facades+ website, work with Programming Manager and Editorial team to develop new content
  • Assist the marketing team (as needed) to facilitate marketing the events.

Required Skills

  • Strong verbal and written communications.
  • Ability to take ownership of projects and manage the process from end-to-end.
  • A working knowledge of the architecture and design industry, and a willingness to become an expert.
  • Capable of juggling multiple projects and staying ahead of deadlines.
  • Able to work collaboratively.
  • Experience in Marketing and Events is a plus (Preferably in an Architecture/Design Industry).

Please email your resume to 

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