Archinect

Director of Workplace Services

NYC Department of Citywide Administrative Services NYC Department of Citywide Administrative Services Employer:
New York, NY, USLocation:
Fri, Jul 23 '21Posted on:
Full-timeType:

City of New York

DEPT OF CITYWIDE ADMIN SVCS 

Job Vacancy Notice

 

Civil Service Title: Administrative Space Analyst

 

Level:       M - 4

 

Title Code No:   10037

 

Salary:   $100,000 - $120,000

 

Office Title:     Director of Workplace Services

 

Work location:     1 Centre Street NY, NY 10007

 

Division/Work Unit: Real Estate Services

 

Number of Positions:  1

 

Hours/Shift:  Day

Job Description

The Real Estate Services (RES) division of DCAS supports the operations of the government of the City of New York by providing services for the City’s real estate needs.  RES is responsible for the space planning and management of 37 million square feet, Citywide acquisitions (lease or purchase), sales and other dispositions of City-owned real estate, architectural design and project management, zoning and land use analyses, disposition of 15,000 City-owned lots, property valuation, and financial analysis of real estate transactions.

 

The Design & Project Management (D&PM) Unit is tasked with delivering comprehensive project management and design expertise to DCAS and NYC client agencies in order to fulfill their operational and space needs in support of their services to the general public. Reflective of that mission, D&PM is responsible for providing Project Management Services for the renovation of leased and city owned space including programming, preliminary design, scope of work development, cost estimating, furniture and equipment specifications, procurement coordination, space measurement verification and construction administration, among others. D&PM serves client agencies as facilitator in translating their operational needs into space needs that support their specific missions and their workforce.

 

Under a new cost savings critical initiative to maximize utilization of City-owned space and to minimize real estate costs, the Design & Project Management Unit (D&PM) will play a crucial role in executing RES projects in-order to make the use of space more efficient. D&PM is responsible for providing project management services for the renovation of leased and owned space.  D&PM analyses client agency space needs, evaluates proposed sites, and develops the scopes of work and preliminary plans.  In-order to carry out these services, D&PM reviews and approves construction documents and bids; processes construction payments and project close close-outs; and oversees the landlords’ build out of leased space for client agencies.  D&PM also assists our Leasing Unit in the negotiation of the alteration and improvement sections of the lease.

 

We are seeking to hire an Administrative Space Analyst Level M1 position as Director of Workplace Services. The Director of Workplace Services will lead the effort to creatively apply space standards while developing workplace strategies that lead to improved office operations in order to support the work of our City workforce and leverage modern day office technologies. This position will lead the Workplace Services group tasked with overseeing the development of architectural programs to ensure the design of the work environment is inclusive, inspiring, reflective of the City’s mission, safe and functional. In addition, the group oversees the coordination of office technologies (including structured cabling, network, audio visual and security equipment), project management of jobs in City owned premises and the uniform measurement of leased spaces. The successful candidate will be tasked with the supervision of a team of Project Managers, Furniture Coordinators and Technology Specialists working on leased and City owned projects in addition to the responsibilities listed below:

 

Job responsibilities include, but are not limited to:

  • Manage and/or provide guidance to architectural staff in the programming of agency needs in accordance with the DCAS Space Standards to creatively maximize the use of space while meeting operational requirements;
  • Oversee the development of site evaluations;
  • Provide oversight on the design, specification, procurement and coordination of furniture and office equipment for renovations and relocations for various city agencies;
  • Supervise staff tasked with the drafting and/or review of schematic design and contract documents as needed;
  • Review of preliminary plans to ensure programming and operational goals are met as necessary and direct staff on next steps to completion;
  • Oversee the uniform application of DCAS Measurement Guidelines in the measuring of leased spaces;
  • Assist in the strategic space planning of DCAS’s Real Estate Portfolio;
  • Assist in the development of workplace strategies to better leverage the City’s real estate portfolio;
  • Coordination with Financial Services and Purchasing Units to ensure furniture and equipment procurements proceed in accordance with project schedules and established budgets;
  • Intra-agency coordination for project related needs and space allocation.

 

Qualification Requirements

1. A baccalaureate degree from an accredited college or university and five years of full-time paid experience requiring general knowledge of construction and construction costs, electronic data processing equipment, telephone communications systems, building standards and leasing procedures, in the evaluation and layout of space in office buildings, garages and other structures used for commercial and industrial purposes, at least two years of which shall have been of a supervisory nature; or

2. High school graduation or evidence of having passed an examination for a high school equivalency diploma or the U.S. Armed Forces G.E.D. certificate with a score of at least 35 on each of the five tests and an overall score of at least 225 in the examination for the diploma or certificate, plus nine years of full-time paid experience as described in (1) above, at least two years of which shall have been of a supervisory nature; or

3. A satisfactory equivalent.  However, all candidates must be high school graduates or possess the equivalent as described in (2) above and must have at least two years of supervisory experience as described in (1) above.

Preferred Skills

  • Bachelor’s degree of Architecture, Architectural Technology, Interior Architecture, or Interior Design preferred;
  • Familiarity with workplace strategies and active office design;
  • AutoCAD, Adobe Creative Suite and Microsoft Office proficiency is preferred;
  • Experience managing technical teams is greatly valued;
  • Self-starter, able to work independently on projects with little to no direction;
  • Collaborative and cooperative leader with a focus on team building;
  • Experience managing various workstreams and/ or managing a team of resources;
  • Extremely efficient, creative, resourceful, and strategic thinker;
  • Excellent written and verbal skills; confident communication and listening;
  • Experience managing budgets and schedules;
  • Strong ability to multi-task and successfully coordinate multiple projects simultaneously;
  • Ability to prioritize activities effectively, while ensuring a high level of accuracy and attention to detail;
  • Strong interpersonal skills and ability to build relationships;
  • Curiosity, creativity, and willingness to tackle new tasks.

 

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

 

To Apply

Please go to www.nyc.gov/jobs or www.nyc.gov/ess for current NYC employees and search for Job ID#:463084

NO PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED. NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED

 

 

The City of New York is an Equal Opportunity Employer.

 

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