Project Coordinator

Pinemar, Inc. Pinemar, Inc. Employer:
Ardmore, PA, USLocation:
Fri, Jun 25 '21Posted on:

Pinemar, Inc. is a company of builders and crafts-people working together to build extraordinary and beautiful homes. With a deeply collaborative approach to working with all project stakeholders, Pinemar is focused on building architecturally unique, one of a kind custom homes, complex and large-scale renovations, and providing on going home and estate maintenance services.

We have a positive, supportive culture built on excellence in project delivery and client care, lifelong learning, and the pursuit of becoming our best selves. Based in Ardmore, PA, we work in Philadelphia and the surrounding counties, and Delaware.

MISSION: The Construction Project Coordinator works both independently and as part of a team with the project superintendent and the project manager to successfully complete projects.

The project coordinator’s role on the team and in the company is provide critical coordination and support services to the field personnel to keep projects on schedule and on-budget. The project coordinator has the responsibility of collecting, organizing, managing, maintaining and distributing all of the information related to the design, finish, selections, and details needed to build the project.

The construction coordinator must possess excellent communication, creative problem solving, and organizational skills, and a patient, service oriented, “customer first” attitude.

A successful construction coordinator must be resourceful, tech-savvy, and possess a superior ability to organize, multi-task effectively and follow through on competing priorities.


1.    Develop strong working relationships with clients, designers, and architects

a.    Help project teams achieve and maintain a consistent client satisfaction score of 5 (1-5 scale) on client and design partner surveys

2.    Act as liaison between project team, clients, design team, and Trade Partners

3.    Attend weekly project meetings with owners, designers, architects.

4.    Develop Homeowner and design team decision schedules

5.    Work collaboratively with the Project Manager and Project Superintendent to provide administrative project support required of every project, including:

a.    Manage and maintain up to date repository of critical documentation necessary to keep production flowing, including architectural plans and drawings, specifications, ASKs, and material and finish schedules.

a.    Distribute current plans and specifications to all Trade Partners and material suppliers.

b.    Manage the collection and timely distribution of all submittals for each project.

c.     Managing the collection and timely distribution of all Request for Information (RFIs) and responses

d.    Manage purchase orders and deliveries.

e.    Maintain up to date buy-out log as subcontract agreements are bought out

f.     Enter subcontract and vendor agreements into Procore and maintain executed agreements in Procore and Dropbox

g.    Liaison with Finance department to ensure subcontractor and vendor insurance requirements compliance and maintain up to date documentation for each project in Procore

h.    Track and report on progress and exceptions

6.    Work closely with the project manager to manage the project budget development process including developing bidding packages and specifications, and collecting and analyzing subcontractor and material supplier bids

7.    Create and Distribute Meeting Agendas and Meeting Minutes. Manage the assignment and tracking of tasks.

8.    Track punch lists and work with subcontractors to ensure timely completion of all punch list items

9.    Assist Project Manager with project closeout, including executing supplier and trade partner warranties, preparation or Operations & Use Manuals

10. Take advantage of the continuing educational opportunities that Pinemar offers in order to increase your skills and your value to Pinemar and the building industry


1.    Exceptional organizational skills and follow-through

2.    Excellent communication skills

3.    At least 1 year of relevant architecture, design or construction project management experience

4.    A degree in Architecture, Design, Engineering, or Construction Management

5.    The ability to work independently, without close supervision

6.    Curiosity and ability to learn

7.    The ability to read and understand construction documents including blueprints and specification documents

8.    Experience with CAD software (AutoCAD, Sketchup)

9.    Proficiency in rendering software packages like Lumion, Artlanis, etc is not required but is a huge plus

10. Familiarity with Microsoft Office suite of productivity tools. Competent in Microsoft Excel and/or smartsheets

11. Neat and professional appearance

12. Reliable vehicle

13. Driver’s license and good driving record

14. Drug free

15. Ability to work a forty-hour work week


1.    Growth mindset

2.    A positive “can-do” attitude

3.    Critical thinking skills.

4.    A strong work ethic

5.    Ability to collaborate and build strong relationships

6.    Self-starter with ability to prioritize workload and manage time effectively.

7.    Detail oriented

8.    Creative problem solver

9.    Discretion and ability to keep client and company information confidential.

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