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Office Administrator

Peggy Anderson Associates, LLC Peggy Anderson Associates, LLC Employer:
Hudson, NY, USLocation:
Mon, May 3 '21Posted on:
Full-timeType:

Peggy Anderson Associates (PAA) is a small firm with a reputation for quality.  We work primarily, but not solely, in the high-end market.  We do General Contracting and Project Management. We partner closely with clients, architects, and engineers from conception to completion, ensuring the most precise and enduring results.

We are driven by a passion to produce the best and most cost-effective project possible. To that end, we are committed to using the most skilled tradesmen and craftsmen in the area. Our team has decades of experience with top-tier, unique residential and commercial construction, both ground up and renovation. Our office manages all business operations including strategy, administration, and finance for all our projects.

Office Administrator

The Office Administrator is a key position at Peggy Anderson Associates. The right candidate will be friendly, communicative, and have excellent attention to detail. You must be someone who can handle multiple tasks and assignments.  We seek a team player and a hard worker. You will need excellent communication, correspondence, and interpersonal skills and be sensitive to confidential matters. You will be expected to make business decisions without executive oversight.  This brings with it a real responsibility to the firm.

Office Administration:

  • Strong PC computer skills including internet research.
  • Some knowledge of QuickBooks Online.
  • Oversee purchasing of office and jobsite supplies.
  • Answer and screen calls.
  • Manage calendars and schedule appointments.
  • Make travel, meeting and event arrangements.
  • Train and supervise other support staff as needed
  • Maintain good vendor/sub-contractor/client relations.
  • Conduct price comparison and analysis as needed.
  • Execute or oversee client invoicing.
  • Prepare financial reports.
  • Analyze and report on variances between contract and actual expenses.
  • Analyze and assist executive management to identify the financial health of the company.
  • Track RFI and Submittal distribution.
  • Attend client and onsite meetings as needed.
  • Take notes and prepare minutes for distribution.
  • Review contracts, help write contracts as needed.

Sub-Contractors:

  • Track incoming bids for all projects.
  • Oversee sub-contractor timesheets/invoices
  • Track bids vs payments.
  • Process Accounts Payable.
  • Maintain GL & WC contracts.

Manage Bookkeeper who will be responsible for the following:

  • Run weekly payroll.
  • Prepare invoices, bills, and receipts.
  • Calculate weekly cash flow.
  • Track accounts receivable.
  • Reconcile bank, credit card and vendor accounts weekly.
  • Backup QB
  • Process and file all invoices, bills, and receipts.

Compensation:

Entry level $1000 weekly salary based on 40-hour week.

Benefits:

Health Insurance

Profit sharing

 

Experience in the Construction, Design/Build field is a must.

Please only applicants with 2+ years experience.

Please send Resume & Cover Letter to: orders@paallc.com

Must be local to the Hudson Valley area.



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