Office Administrator/Development Coordinator

GMA Architects GMA Architects Employer:
Eugene, OR, USLocation:
Mon, Apr 5 '21Posted on:

Job Title: Office Administrator/Development Coordinator Supervisor: Principal

 In this role, you'll handle a wide variety of tasks and responsibilities, including general administrative support and assistance on special projects. You will also support the company’s strategic marketing and business development initiatives on a wide range of projects.

 Location: Eugene

Preferred start date: May 3, 2021

Compensation: Commensurate with experience; includes benefits and personal time

 Application requirements (note: please do not include a self-portrait):

  1. Cover letter (may be included in application email text)
  2. Resume (limit 3MB)
  3. Portfolio or website (limit 12MB)
  4. Three (3) references with contact information (may be included in application email text)

Send application materials and/or any questions to

 About GMA

We are architects and designers focused on creating meaningful experiences and real community benefit.  We are driven by one common mission: make better.  What we accomplish, we accomplish together by putting people first.  We anticipate, prepare, and adapt for whatever is thrown our way by always staying positive.  Our teams are founded on trust, fostered through sincere communication, and emboldened to pioneer our way by daily innovation.  We embrace the awkward that often becomes unexpected beauty, and cultivate clarity, meaning, and purpose from the abyss of endless possibilities.  Always, always, we aim to be real, be reasonable, and be kind.

Duties and Responsibilities

  1. Maintain a management system for project and staff information
  2. Maintain government forms such as firm registration, COBID Certification, etc.
  3. Assemble Construction Documents and facilitate project permit processes including coordination with municipalities, document preparation, and submittal
  4. Support project team workflow needs, including meeting and document preparation
  5. Manage ad hoc projects at senior leadership’s request
  6. Conduct billing activities in collaboration with Principals and Bookkeeper
  7. Track public and private project opportunities; undertake market and client research as directed
  8. Develop proposals and statements of qualifications, including coordinating all elements of pursuits: strategy development, project management with the pursuit team, formatting, editing/review, proofreading, and brand adherence
  9. Author and/or edit content for additional marketing activities and collateral (such as keeping boilerplate and project descriptions up to date and organized)
  10. Any other duties as assigned

Education and Experience

  • BS or BA degree in Marketing, Journalism, Business, or a related field is preferred
  • Preferred experience providing support at the executive level; professional demeanor
  •  Professional experience and interest in best practices within the field of architecture, engineering, or construction preferred
  • 2-3 Years of accounts payable and billing experience preferred

Knowledge, Skills, and Abilities

·         Demonstrated ability managing and prioritizing multiple projects, priorities, and deadlines, including the ability to communicate detailed information to a diverse audience at a professional level

  • Ability to maintain confidentiality internally/externally
  • High level of comfort with technology and demonstrated experience with a variety of software applications, including MS Office Suite, Adobe Creative Suite, and Google Docs
  • Team player with the ability to interact effectively with people from diverse cultural and educational backgrounds
  • Demonstrates a sense of ownership, focusing on and driving critical issues to closure
  • Flexible; not bothered by interruptions
  • Proactive and willing to take on any job that needs to be done
  • Sense of fun


GMA Architects is an equal-opportunity employer.


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