Document Controller

Skidmore, Owings & Merrill (SOM) Skidmore, Owings & Merrill (SOM) Employer:
New York, NY, USLocation:
Tue, Dec 22 '20Posted on:

At SOM, we are a collective committed to shaping a better future for our clients, communities and planet. We aspire to create the most sustainable, impactful work through creative, interdisciplinary teams with all the resources and diversity of a global firm.  We value those who are passionate about excellence, innovation, integrity, inclusivity, and collaboration.  Together we can achieve great things.

Success at SOM Means  

  • Ideas:  We believe in a meritocracy of ideas.  We look to everyone to actively contribute to the discourse in the firm.  
  • Knowledge:  We believe that expertise is the result of lifelong learning.  We are not expected to know everything, but rather to passionately pursue answers, develop new skills and deepen our knowledge.
  • Product:  We strive for excellence in the concept, quality, and delivery of our work.
  • Individual: We value individuals who bring the highest standards of professionalism and personal integrity in the way they work.  Each person can develop and contribute their wealth of attributes, skills and knowledge to support the overall health of the firm.
  • Team: We value the power of interdisciplinary integration.  A positive team culture in which everyone collaborates openly towards common goals is essential.

Position Responsibilities

  • Executes clerical and document control services for design and construction documents in accordance with SOM’s quality control and records management program with regular supervision from assigned supervisor.
  • Processes and maintains project documents (RFIs, ASIs, Bulletins, Submittals, etc.) as part of Construction Phase Services.
  • Exhibits understanding of document work flows, records management protocols, and the project deliverables for each project assigned and coordinates and integrates work with other project team members under the guidance of the assigned supervisor.
  • Executes project archiving strategies in keeping with project goals and firm wide records management protocols.
  • Develops thorough understanding of project teams, their organization and individual roles for each assignment and supports those relationships to achieve project goals.
  • Proactively checks and coordinates project documents and computer filing structures (folder structures) and is responsible for quality control of such tasks in accordance with SOM’s quality control program.
  • Contributes to the development of standards, policies, and procedures in accordance with SOM’s Quality Management System and records management protocols.
  • Manages time and workload to meet project task deadlines and commitments with regular interaction and direction from project leaders.
  • Actively communicates progress on a daily basis
  • When appropriate, guides and teaches less experienced Document Control staff.

Minimum Qualifications

  • Bachelor’s Degree in a related discipline preferred
  • Knowledge about architecture, engineering or construction is desirable
  • Minimum of 2 years of records management or related experience
  • Strong customer service skills and ability to work with all levels of staff
  • Dependable team player that can follow through with tasks and requests
  • Excellent verbal and written communication skills
  • High level of organizational skills and attention to detail
  • Ability to analyze and solve problems in time sensitive situations
  • Ability to work independently with minimal supervision
  • Strong computer skills with experience with Microsoft and G Suite products (Access, Word, Excel, Google Sheets, Google Docs, etc.)

SOM offers opportunities to work on transformational projects, competitive salaries, health insurance, wellness, retirement and financial and work/life plans.

At SOM, we welcome and encourage diversity in the workplace. We believe an inclusive environment benefits our employees, our firm, and our community, while also enriching and challenging our own thinking about design. We are proud to be an equal opportunity and affirmative action employer.  Visit this page to learn more about SOM's employment policy and how to apply offline:

For more about SOM: [For external posts only if possible]

Portfolios must be submitted for all design positions (Architecture, Interiors, Planning, etc). Applications without work samples will not be reviewed.  Portfolios should be one PDF attachment, 10-20 pages, maximum 5 MB. Submit portfolios as part of your application in the section where the application asks you for your Resume or CV.


To be considered, you must apply directly on our career portal. Click here to apply.

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