Archinect

Office Manager

Trahan Architects Trahan Architects Employer:
New Orleans, LA, USLocation:
Mon, Nov 9 '20Posted on:
Full-timeType:

The full-time Office Manager position offers the opportunity to engage in challenging work within an award-winning, collaborative architecture practice in search of design excellence. The ideal candidate will have applicable experience in an architecture or engineering firm, or related industry; a positive, can-do attitude; time management skills; and the agility to pivot from one project to the next and back again.

Experience required:

  • AA, BA, or BS degree required
  • Minimum of 5+ years of administrative, HR and financial management education and/or experience
  • Proficiency with Microsoft Office Suite required and Adobe Creative Suite is a plus
  • Excellent written and verbal communication skills
  • Supply management experience
  • Meticulous attention to detail, quality, and thoroughness
  • Proactive and able to work independently with good judgment and minimal direction
  • Highly organized and capable of effectively handling multiple projects and tasks concurrently
  • Adaptable and resourceful in handling shifting, sometimes competing, priorities and tight deadlines while maintaining a friendly, positive and helpful attitude
  • Ability to interact with clients and employees alike with the utmost professionalism
  • Commitment to strict confidence and discretion around highly sensitive information
  • Ability to work within a team structure
  • Strong, positive references

Opportunities:

  • Challenging work within an award-winning design-focused practice, focused on growth and related process improvements
  • Day-to-day management and organization within the New Orleans office in collaboration with senior and mid-level leadership team

Primary Responsibilities:

Communications and Operations

  • Act as the first point of contact and provide a high level of service for all guests
  • Telephone and call direction as needed
  • Mail coordination
  • Architectural and office supplies management
  • Hospitality and entertainment coordination
  • Support New Orleans/New York staff on a daily basis

Human Resources Coordination

  • Meeting with firm leadership to develop specific recruiting targets
  • Working alongside employment agencies and search firms when appropriate
  • Providing company information and job opportunities to potential candidates
  • Coordinating candidate interviews and related travel
  • Supporting on-boarding process for new employees
  • Maintaining employee manual
  • Administering employee benefits programs and tracking utilization
  • Claims processing
  • Maintaining employee files to ensure accuracy and compliance
  • Supporting employees file health, dental, life, and other deferred benefit claims
  • Planning and conducting employee introductions and enrollments
  • Maintaining and verifying data related to premiums, claims, costs, profit sharing, and related matters

Payroll

  • Processing and maintaining all status reports and pay changes
  • Maintaining the firmwide reporting and tracking system (currently Monograph)
  • Maintaining new hire, employee, and absentee reports (weekly, bi-weekly, or monthly)
  • Working alongside the payroll professional regarding overseeing benefits deductions and additions to the company’s payroll system
  • Report employee vacation, personal and sick days to the payroll professional
  • Tracking, supporting, and encouraging firmwide timecard system utilization
  • Preparing regular staffing and job reports utilizing the firm’s reporting and tracking system

Other duties as assigned

Compensation and Benefits:

  • We offer a competitive compensation package including SIMPLE IRA plan, health, dental, and vision insurance, paid vacation and personal days.

Candidate submissions should include a cover letter and resume.

 

Please apply online at https://trahanarchitects.com/c...


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