Project Administrator - Mandarin Speaking

Skidmore, Owings & Merrill (SOM) Skidmore, Owings & Merrill (SOM) Employer:
San Francisco, CA, USLocation:
Thu, Oct 22 '20Posted on:

At SOM, we are a collective committed to shaping a better future for our clients, communities and planet. We aspire to create the most sustainable, impactful work through creative, interdisciplinary teams with all the resources and diversity of a global firm. We value those who are passionate about excellence, innovation, integrity, inclusivity, and collaboration. Together we can achieve great things.

Success at SOM Means

  • Ideas: We believe in a meritocracy of ideas. We look to everyone to actively contribute to the discourse in the firm.
  • Knowledge: We believe that expertise is the result of lifelong learning. We are not expected to know everything, but rather to passionately pursue answers, develop new skills and deepen our knowledge.
  • Product: We strive for excellence in the concept, quality, and delivery of our work.
  • Individual: We value individuals who bring the highest standards of professionalism and personal integrity in the way they work. Each person can develop and contribute their wealth of attributes, skills and knowledge to support the overall health of the firm.
  • Team: We value the power of interdisciplinary integration. A positive team culture in which everyone collaborates openly towards common goals is essential.
  • Firm: We have a history of making transformative contributions to the profession and our communities. We are constantly innovating and attempting to bring new approaches, solutions and processes to our work.

Position Responsibilities

Join our collaborative design practice as a Project Administrator for the opportunity to build a strong and thriving career.  You will be a key administrative team member on multiple projects focused primarily in Asia. 

  • Prepare, review and translate project memos, correspondence, technical documents, contracts and schedules for professional services; communicate daily with team.
  • Contribute to SOM’s vision by enabling clear communication among team members, consultants and clients.  Promote professional relationships internally and externally.
  • Manage and coordinate multiple schedules, both individual and project specific.
  • Initiate and coordinate team travel arrangements.
  • Perform various support duties for the studio, including calendar management and overtime needs.
  • Schedule client meetings and assist with set up, including Web Ex Meetings and videoconference’s.  Record meeting minutes and document action items.
  • Identify, organize and implement administrative projects independently in accordance with deadlines.
  • Serve as a point of contact for clients, external consultants and vendors.
  • In conjunction with Project Manager and Project Architect, prepare appropriate billings and pursue payment compliance.
  • Maintain and update project records to ensure organized and recoverable data (in various mediums including hard copy project files, network drives etc.) as needed.
  • Dedicate the necessary time beyond routine hours (as required, including last minute needs) to assist in meeting business commitments.

Minimum Qualifications

  • Ability to read, write and speak fluent Mandarin Chinese and English is required.
  • A highly professional, creative and committed individual with proven technical and organizational skills.
  • A proven work ethic and the ability to anticipate needs, service clients, initiate decisions and coordinate the activities of others.
  • 3+ years professional work experience in an office environment working with and as part of a team, preferably in a professional services organization.
  • Prior financial, accounting or bookkeeping experience.
  • Strong command of Microsoft Office programs, including Word, Excel, PowerPoint and Project.
  • Strong proofreading and attention to detail skills.
  • Exceptional written and communication skills.
  • Professional degree in Architecture, Interior Design or a related field  preferred.
  • Prior experience working with an architecture, engineering or construction firm highly desirable.

SOM offers opportunities to work on transformational projects, competitive salaries, health insurance, wellness, retirement and financial and other work/life plans.

At SOM, we welcome and encourage diversity in the workplace. We believe an inclusive environment benefits our employees, our firm, and our community, while also enriching and challenging our own thinking about design. We are proud to be an equal opportunity and affirmative action employer. Visit this page to learn more about SOM's employment policy and how to apply offline:

For more about SOM:

Portfolios must be submitted for all design positions (Architecture, Interiors, Planning, etc). Applications without work samples will not be reviewed.  Portfolios should be one PDF attachment, 10-20 pages, maximum 5 MB. Submit portfolios as part of your application in the section where the application asks you for your Resume or CV.


To be considered, you must apply directly on our career portal. Click here to apply.

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