Project Manager - Construction Admin

Architects Orange Architects Orange Employer:
Orange, CA, USLocation:
Mon, Jun 24 '19Posted on:



About us:

Since its founding in 1974, Architect’s Orange (AO) has evolved from a 2 man single office to an award winning full service firm spanning a campus of 5 buildings, an engaged staff of 265+ souls and 9 Studios (Multifamily, Restaurant, Retail, Structured Parking, Commercial, Mixed Use, Hospitality, Landscape and Industrial/Office).  Just like Historic Old Towne Orange where we are located, AO is family focused, hardworking and built to last.  We value service, our people, a roll up your sleeves attitude and continuous improvement.  If you are young in your career, come grow with us.  If experienced, come get better with us.  There is no one like you, and there is no place like Architects Orange.

Recent Awards (since 2016): 3 Gold Nugget Grand, 11 Gold Nugget Merit, 7 BALA awards and more.



Person with moderate experience who possesses the skills and abilities to manage a project.  Typical duties involve the consultant coordination, and technical development of project drawings and documents. Coordination and interaction with clients, and project consultants as required to complete projects.   

Core Expectations:

Project Management: 

  • Responsible for the coordination, planning, and actions of AO staff and consultants, during the project design, design development, construction document preparation, and construction phases of moderately complex to relatively simple, small scaled, and not technically demanding projects undertaken by AO.
  • Responsible to represent Architects Orange at project related client meetings, team meetings, and  construction meetings during the project.
  • Responsible for the determination or the assistance of other senior staff in the determination of project fees, development of contracts, client interaction, organization and collections during the project process

Project Design Coordination: 

  • Based upon prior design work prepared by other AO design staff, organize and understand the project’s design intent, project needs and requirements, and overall project objectives.  
  • Based upon this information, using architectural skills and experience, coordinate the interaction of the project team’s technical and design staff to further develop the project design and transition the project documents from design concepts and level of completion to thoroughly developed and complete project documents meeting the contractual and client expectations. This process typically includes the origination of architectural solutions to create detailed site plans, floor plans, building elevations, sections details, schedules and all other aspects of the creative process of developing a complete unique building based upon client needs, desires, and direction.   

Project Technical Drawing Preparation and Coordination: 

  • During the design development and construction document preparation processes, coordinate and direct the work of other AO staff, consultants, and other engineers under the clients contract to prepare and coordinate accurate and complete contract drawings, documents, and specifications that allow the project to obtain building permits from the required administrative agencies
  • During this phase of work, Project Managers are required to exercise independent judgment and decision making based upon their technical expertise and experience to meet the client needs and expectations on projects.  
  • Project Managers are expected to exercise judgment based upon their experience to plan and execute a projects scope and phases of work within the hours and dollars budgeted during prior contract negotiation. These prior contracts may be prepared by other senior staff with or without the input of the Manager.   
  • During the project’s duration, if additional services beyond the original scope are requested by the client, Project Manager is expected to identify these requests, coordinate and assist senior staff with the preparation of client additional services requests.  
  • When necessary personally prepare and draw the project deliverables as required to complete the design development and construction documents for the project. 


Project Technical Drawing Preparation and Coordination: 

  • During the construction phase of project, Project Manager shall prepare and attend project related needs in the Bidding and Construction phases of the project. 
  • Attend project team meetings on the construction site as necessary to direct, ensure, and coordinate the construction of the project in conformance with industry standards, the requirements of the project drawings, and the expectations of the client. 
  • Process or have processed under their direct supervision contractor shop drawings, requests for  information, change orders, extra services, requests for information, progress billings and job site reviews during the course of construction on the project.  
  • Prepare the project final completion punch list and the project certificate of substantial completion.
  • Review of the project as built drawings and coordination of these drawings and documentation with the client. 

Team Management: 

  • Provide suggestions, recommendations and input on employee performance reviews and employment action practices (hiring, terminating, counselling) within the team for inclusion in employee performance appraisals. 
  • Attend periodic team wide project scheduling meetings to present project staff needs, determine staff availability, and schedule staff resources to meet individual project needs.  

Project / Team Financial Management: 

  • Assist other senior staff in the development of project budgets and financial goals.
  • Monitor and direct project team staff on the meeting of project performance goals, hours estimates, extra services identification and requests, collections activities on project specific basis.  
  • Assist senior staff when requested in processing of project billing drafts and invoice reviews. 
  • Minimal supervisory responsibilities associated with position.  Occasionally non-supervisory employees working with the Project Manager may report directly to this position. 


  • To perform this job successfully, the individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  
  • At least 5 years of experience is required to successfully perform this job.  At minimum a one-year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience is required.  Associate’s degree (A.A) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience preferred.  
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.

Education and Experience:


Mathematical Skills:

  • Intermediate Skills:  Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry. 


We offer all the benefits of a big firm, with all the human connection of a small one.  You will never be a number at AO.  Come join our community.

Partial list of benefits:


·         Full Suite of Medical, Dental, Life & Supplemental Insurance             

·         Ongoing Education and Exam Reimbursement

·         Most Medical Plans fully paid for employee only coverage 

·         Company Paid Basic Life Insurance & Long Term Disability

·         Retirement Plan, Health Savings and Flexible Spending Accounts      

·         Overtime Compensation for Hourly Employees

·         Paid Vacation, Holidays and Sick Time        

·         Flexible Schedule

·         Rail Station one block from campus                            


Please apply online via our careers page :



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